Accounts Payable Analyst — Hybrid (Chicago)

BOF The Barack Obama Foundation; United States; Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Barack Obama Foundation in Chicago is seeking an Accounts Payable Analyst to manage vendor invoices and employee expenses with GAAP-compliant precision. The role reports to the Accounting Manager, Payroll & Expenditures, and supports timely payments and accurate accruals.

Hybrid work arrangement at our Chicago office; the candidate will handle 1099 and 1042 tax filings, expense reviews, and process improvements within the finance team.

Qualifications

• 2-3 years of accounts payable experience; not-for-profit experience a plus.
• Strong working knowledge of Excel, NetSuite, ZIP, and Concur preferred.
• Strong analytical skills and attention to detail with a high bar for accuracy.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Process vendor invoices via ZIP system and NetSuite from receipt through accounts payable entry, including working with various departments to ensure proper coding of vendor invoices.
• Ensure the timely processing of payments by working closely with the accounting team.
• Communicate with internal and external consultants/vendors, including monitoring of timely department approval of invoices and resolving billing issues.
• Prepare credit card accrual entry and serve as backup for the monthly accrual entry.
• Serve as backup for the preparation of Form 1099s annually, Form 1042s annually, and any other tax filings assigned by finance team leadership.
• Review employee expenses and corporate card reports in Concur to ensure compliance with Foundation travel & expense policies.
• Maintain confidentiality of highly sensitive information.
• Identify opportunities to streamline processes and improve efficiency.
• Other duties as assigned by the finance team leadership.

Skills

Excel

NetSuite

Concur

ZIP systems

Analytical skills

Confidentiality

Tools

NetSuite

Concur

ZIP

Job description

The Barack Obama Foundation in Chicago is seeking an Accounts Payable Analyst to manage vendor invoices and employee expenses with GAAP-compliant precision. The role reports to the Accounting Manager, Payroll & Expenditures, and supports timely payments and accurate accruals.

Hybrid work arrangement at our Chicago office; the candidate will handle 1099 and 1042 tax filings, expense reviews, and process improvements within the finance team.