Accounts Payable Analyst

Obama Foundation; Little Rock (AR); Hybrid; USD 52,000 - 65,000; Full time

Job summary

The Obama Foundation is seeking an Accounts Payable Analyst to process vendor invoices and employee expenses in alignment with GAAP. This role reports to the Accounting Manager, Payroll & Expenditures, and is based in Chicago with a hybrid work arrangement.

You will manage ZIP and NetSuite workflows, ensure timely payments, review expense reports in Concur, and support 1099 and 1042 tax filings. The position demands accuracy, confidentiality, and a proactive approach to improving efficiency

Qualifications

• 2–3 years of accounts payable experience; not-for-profit experience a plus.
• Strong Excel, NetSuite, ZIP, and Concur knowledge preferred.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Process vendor invoices via ZIP and NetSuite from receipt to entry.
• Ensure timely payments by coordinating with the accounting team.
• Communicate with internal and external vendors to resolve billing issues.
• Prepare credit card accrual entries and backup monthly accruals.
• Assist with Form 1099s and Form 1042s as needed.
• Review employee expenses and Concur reports for policy compliance.
• Maintain confidentiality of highly sensitive information.
• Identify process improvements to increase efficiency.
• Other duties as assigned by finance leadership.

Skills

Analytical skills

Attention to detail

Confidentiality

Tools

Excel

NetSuite

ZIP

Concur

Job description

At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world. We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we’re building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action.

Achieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community.

Purpose of the Role

The Accounts Payable Analyst is responsible for the processing of vendor invoices and payments in an accurate, efficient and timely manner in accordance with GAAP. Additionally, the Analyst will review employee expenses and corporate credit card reports for reimbursements, and assist with other accounting duties, as needed. As the Accounts Payable Analyst, you’ll be reporting directly to the Accounting Manager, Payroll & Expenditures.

Core Job Responsibilities

• Process vendor invoices via ZIP system and our NetSuite ERP system from receipt through accounts payable entry, including working with various departments to ensure proper coding of vendor invoices.
• Ensure the timely processing of payments by working closely with the accounting team.
• Communicate with internal and external consultants/vendors, including monitoring of timely department approval of invoices and resolving billing issues.
• Prepare credit card accrual entry and serve as backup for the monthly accrual entry.
• Serve as backup for the preparation of Form 1099s annually, Form 1042s annually, and any other tax filings assigned by finance team leadership.
• Review employee expenses and corporate card reports in Concur to ensure compliance with Foundation travel & expense policies.
• Maintain confidentiality of highly sensitive information.
• Identify opportunities to streamline processes and improve efficiency.
• Other duties as assigned by the finance team leadership.

Key Deliverables / Outcomes

• Process all invoices timely and in compliance with the terms of vendor agreement.
• Provide exceptional customer service to all vendors to resolve invoice or payment discrepancies.
• Resolve all vendor invoices or payment discrepancies.
• Regularly review and refine the payable process with the assistance of the Accounting Manager, Payroll & Expenditures to reduce inefficiencies and strengthen controls.
• Review expense reports timely and in compliance with Travel & Expense policy.
• Optimize time and resource allocation to ensure high-quality, on-schedule delivery across all key initiatives.
• Deliver exceptional, clear written and verbal customer service across all organization levels and external vendors.

Required Qualifications

• 2-3 years of accounts payable experience; not-for-profit experience a plus
• Strong working knowledge of Excel, NetSuite, ZIP, and Concur preferred
• Strong analytical skills and attention to detail with a high bar for accuracy
• Ability to maintain a high level of confidentiality

The salary range for this role is between $51,965 and $64,980.

This is a hybrid role based at our Chicago office.

For an overview of our benefits package, including insurance, paid time off, retirement & more, please visit https://www.obama.org/careers/.

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at [e-mail] if you require a reasonable accommodation to complete this application.