Accounts Payable Analyst

BOF The Barack Obama Foundation; United States; Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Barack Obama Foundation in Chicago is seeking an Accounts Payable Analyst to manage vendor invoices and employee expenses with GAAP-compliant precision. The role reports to the Accounting Manager, Payroll & Expenditures, and supports timely payments and accurate accruals.

Hybrid work arrangement at our Chicago office; the candidate will handle 1099 and 1042 tax filings, expense reviews, and process improvements within the finance team.

Qualifications

• 2-3 years of accounts payable experience; not-for-profit experience a plus.
• Strong working knowledge of Excel, NetSuite, ZIP, and Concur preferred.
• Strong analytical skills and attention to detail with a high bar for accuracy.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Process vendor invoices via ZIP system and NetSuite from receipt through accounts payable entry, including working with various departments to ensure proper coding of vendor invoices.
• Ensure the timely processing of payments by working closely with the accounting team.
• Communicate with internal and external consultants/vendors, including monitoring of timely department approval of invoices and resolving billing issues.
• Prepare credit card accrual entry and serve as backup for the monthly accrual entry.
• Serve as backup for the preparation of Form 1099s annually, Form 1042s annually, and any other tax filings assigned by finance team leadership.
• Review employee expenses and corporate card reports in Concur to ensure compliance with Foundation travel & expense policies.
• Maintain confidentiality of highly sensitive information.
• Identify opportunities to streamline processes and improve efficiency.
• Other duties as assigned by the finance team leadership.

Skills

Excel

NetSuite

Concur

ZIP systems

Analytical skills

Confidentiality

Tools

NetSuite

Concur

ZIP

Job description

At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world. We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we’re building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action. Achieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community.

Purpose of the Role

The Accounts Payable Analyst is responsible for the processing of vendor invoices and payments in an accurate, efficient and timely manner in accordance with GAAP. Additionally, the Analyst will review employee expenses and corporate credit card reports for reimbursements, and assist with other accounting duties, as needed. As the Accounts Payable Analyst, you’ll be reporting directly to the Accounting Manager, Payroll & Expenditures.

Core Job Responsibilities

• Process vendor invoices via ZIP system and our NetSuite ERP system from receipt through accounts payable entry, including working with various departments to ensure proper coding of vendor invoices.
• Ensure the timely processing of payments by working closely with the accounting team.
• Communicate with internal and external consultants/vendors, including monitoring of timely department approval of invoices and resolving billing issues.
• Prepare credit card accrual entry and serve as backup for the monthly accrual entry.
• Serve as backup for the preparation of Form 1099s annually, Form 1042s annually, and any other tax filings assigned by finance team leadership.
• Review employee expenses and corporate card reports in Concur to ensure compliance with Foundation travel & expense policies.
• Maintain confidentiality of highly sensitive information.
• Identify opportunities to streamline processes and improve efficiency.
• Other duties as assigned by the finance team leadership.

Key Deliverables / Outcomes

• Process all invoices timely and in compliance with the terms of vendor agreement.
• Provide exceptional customer service to all vendors to resolve invoice or payment discrepancies.
• Resolve all vendor invoices or payment discrepancies.
• Regularly review and refine the payable process with the assistance of the Accounting Manager, Payroll & Expenditures to reduce inefficiencies and strengthen controls.
• Review expense reports timely and in compliance with Travel & Expense policy.
• Optimize time and resource allocation to ensure high-quality, on-schedule delivery across all key initiatives.
• Deliver exceptional, clear written and verbal customer service across all organization levels and external vendors.

Required Qualifications

• 2-3 years of accounts payable experience; not-for-profit experience a plus
• Strong working knowledge of Excel, NetSuite, ZIP, and Concur preferred
• Strong analytical skills and attention to detail with a high bar for accuracy
• Ability to maintain a high level of confidentiality

The salary range for this role is between $51,965 and $64,980.

This is a hybrid role based at our Chicago office.

For an overview of our benefits package, including insurance, paid time off, retirement & more, please visit https://www.obama.org/careers/.

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

At the Obama Foundation, we are guided by a core belief: that ordinary people working together can change history. Our mission is to inspire those people to take action, empower them to change their world for the better, and connect them so they can achieve more together than they can alone. We was founded by community organizers, so when we seek change, we do it by bringing people together. That approach begins at home, on the South Side of Chicago, where we are building the Obama Presidential Center. The Center represents a historic opportunity for Chicago: a chance to build a world-class museum and public gathering space that celebrates our nation’s first African American President and First Lady, steps away from where he began his career, where she was raised, and where—together—they made their home. But that approach extends to all our work, whether it’s holding leadership training sessions in communities throughout the U.S., bringing local leaders together in countries around the world, working to support the global education of girls, or ensuring young men of color have pathways to opportunity. As President Obama has said, “we cannot solve the challenges of our time unless we solve them together.” So join us.

For more information, please visit www.obama.org.