Accounts Payable Analyst: 3-Way Match & Compliance Pro

Colvin Resources Group; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Colvin Resources Group seeks an Accounts Payable Analyst / Staff Accountant in Fort Worth to manage full-cycle AP, maintain vendor master data, and ensure compliant payment processing. The role requires strong Excel, internal controls, and TIN matching knowledge, with duties covering 1099s, COI tracking, and audit support.

The position reports to the AP Manager in Finance/Accounting, with daily 3-way matching, code allocation, and payment runs.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• 2+ years of accounts payable or staff accounting experience.
• Hands-on experience with vendor master data management.
• Working knowledge of W-9 collection and IRS TIN matching processes.
• Experience with 3-way match (PO, receipt, invoice) processes.
• Understanding of internal control principles related to AP/procurement.

Responsibilities

• Set up, maintain, and periodically audit vendor master records.
• Collect and validate W-9 forms; perform IRS TIN matching before vendor activation.
• Track Certificates of Insurance (COI); monitor expirations and drive renewals.
• Support accurate 1099 classification and year-end filing.
• Match invoices to PO and receiving documentation before payment release.
• Research and resolve price/quantity/terms discrepancies.
• Code invoices to correct GL accounts and cost centers.
• Prepare payment runs (check, ACH, wire) within approval workflow.
• Monthly transaction coding and receipt collection.
• Statement reconciliation and policy-exception follow-up.
• Maintain AP SOPs and support audit requests.

Skills

Vendor data management

W-9 collection

IRS TIN matching

3-way matching

GL coding

COI tracking

Internal controls

Data analysis

Payment processing

Audit support

Education

Bachelor's degree in Accounting

Tools

ERP / AP systems

Job description

Colvin Resources Group seeks an Accounts Payable Analyst / Staff Accountant in Fort Worth to manage full-cycle AP, maintain vendor master data, and ensure compliant payment processing. The role requires strong Excel, internal controls, and TIN matching knowledge, with duties covering 1099s, COI tracking, and audit support.

The position reports to the AP Manager in Finance/Accounting, with daily 3-way matching, code allocation, and payment runs.