Accounts Payable Analyst

Optimas Solutions; Wood Dale (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

Optimas OE Solutions is seeking an Accounts Payable Analyst in Illinois to support all aspects of accounts payable, ensuring deadlines and accuracy. The role reports to the Accounts Payable Manager and emphasizes vendor management, 3-way matching, and timely invoice resolution.

The ideal candidate has at least 5 years of manufacturing AP experience, proficiency with NetSuite or Epicor ERP, and strong Excel skills to manage payment workflows and aging reports.

Qualifications

• Associate's degree in Accounting, Finance or equivalent experience.
• Minimum of 5 years of accounts payable experience in manufacturing.
• Experience in NetSuite and/or Epicor ERP systems preferred.
• Knowledge of invoice processing, 3-way match, and vendor management best practices.
• Proficiency with Microsoft Excel.

Responsibilities

• Process direct/indirect material invoices carrying out the 3-way match principle.
• Work with daily blocked invoice report to resolve material invoice queries and identify root causes.
• Reconcile vendor statements periodically vs our ledger and investigate variances.
• Review weekly payment proposal to ensure vendors are paid within terms.
• Review AP aging reports and resolve aged items, investigate bills and vendors on hold.
• Review outstanding prepayments and ensure resolution in a timely manner.

Skills

Strong organizational skills

Attention to detail

Communication skills

Proactive problem-solving

Education

Associate's degree in Accounting or Finance

Tools

NetSuite

Epicor ERP

Microsoft Excel

Job description

From design to delivery, Optimas integrates fastener manufacturing and distribution for greater inventory certainty, consistent quality, and a lower cost of ownership.

Fuel your passion with a career at Optimas. Become part of a team of diverse thinkers and doers who make a daily impact on our customers. We're always looking for talented, self-motivated, smart and resourceful team members. And we're committed to developing, supporting and driving your success.

Our Values are the THREAD that connects us as one team to ensure that we are accountable for our contributions to the success of our company and customers:

• Teamwork
• Respect
• Accountability
• Drive

To learn more, please visit our website http://www.optimas.com

*ONLY LOCAL CANDIDATES WILL BE CONSIDERED AND RECEIVE A RESPONSE*

**SPONSORSHIP FOR THIS ROLE IS NOT AVAILABLE**

***WE WILL NOT BE WORKING WITH STAFFING FIRMS ON THIS ROLE***

Position Summary:

The Accounts Payable Analyst will report to the Accounts Payable Manager and support all aspects of accounts payable, ensuring all deadlines are met with the highest degree of accuracy.

Areas of impact:

• Process direct/indirect material invoices carrying out the 3-way match principle
• Work with daily blocked invoice report to resolve material invoice queries and identify root causes.
• Reconcile vendor statements periodically vs our ledger and investigate variances
• Review weekly payment proposal to ensure vendors are paid within terms
• Review AP aging reports and resolve aged items, investigate bills and vendors on hold
• Review outstanding prepayments and ensure resolution in a timely mannerReview open credits to ensure refunds are obtained or deductions are made from vendor payments
• Manage vendor relationships and build effective partnerships
• Respond to vendor and internal inquiries in a timely manner
• Detail oriented
• Ability to follow-through on tasks and objectives
• Strong organizational skills and communication skills
• Proactive and solutions-oriented
• Ability to work harmoniously and effectively with others

Qualifications:

• Associate's degree in Accounting, Finance or equivalent experience
• Minimum of 5 years of accounts payable experience in manufacturing
• Experience in NetSuite and/or Epicor ERP systems preferred
• Knowledge of invoice processing, 3-way match, and vendor management best practices
• Proficiency with Microsoft Excel

To Staffing and Recruiting Agencies:

We appreciate your role in helping connect good people to great jobs. Please understand that Optimas does not accept unsolicited CVs or resumes from agencies. We are not responsible for any fees related to unsolicited CVs or resumes and explicitly reserve our right to contact candidates presented in this manner.

Equal Opportunity Employer:

Optimas OE Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Optimas OE Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.