Accounts Payable Analyst

Carolinas Medical Center; United States; Remote; USD 37,000 - 55,000; Full time

Job summary

Carolinas Medical Center is seeking an Accounts Payable Analyst to manage invoices and related AP tasks within a centralized enterprise AP structure. The role is full-time, remote-based out of Wisconsin, Illinois, or North Carolina, 1st shift, 40 hours per week, with pay range $26.55-$39.85 per hour.

The analyst will review invoices, resolve discrepancies, collaborate with procurement and supply chain, and utilize ERP platforms like GHX and Remitra to ensure timely payments while supporting

Qualifications

• Bachelor’s degree preferred or 3 years of healthcare AP experience.
• 3+ years experience in accounts payable, procurement, or supply chain in healthcare.

Responsibilities

• Independently manage daily work to process supplier invoices and resolve discrepancies.
• Collaborate with departments to ensure timely payments and adherence to terms.

Skills

Accounts Payable

Salesforce

Invoice reconciliation

Problem solving

Teamwork

Education

Bachelor’s degree preferred

Healthcare AP experience

Tools

GHX

Remitra

ERP systems

Salesforce ticketing

Job description

Department: 10206 Enterprise Corporate - Accounts Payable

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: Remote based role out of Wisconsin, Illinois or North Carolina 1st shift

Pay Range: $26.55 - $39.85

The Accounts Payable Analyst facilitates the overall management of invoices and more complex accounts payable functions for an assigned service-line and/or functionally aligned team within the enterprise Accounts Payable structure. Support a focused, cost effective, and centralized accounts payable department for efficient and timely payment of invoices related to the purchase of goods, services, or capital equipment in accordance with Procure to Pay policies and procedures. Demonstrate a higher degree of knowledge and experience withing Advocate Health Accounts Payable department and is versatile to complete tasks across multiple Accounts Payable service lines. Deliver the highest service level and operational efficiencies to ensure quality patient care and provide support to clinical and non-clinical department teammates.

Major Responsibilities:

• Independently manage and prioritize daily work to facilitate processing of invoices to suppliers to procure supplies, services, and capital equipment. Review and resolve discrepancies related to invoices to ensure completeness, accuracy, and compliance with Accounts Payable policies, contract agreements, and in alignment with strategic sourcing initiatives.
• Advances Accounts Payable initiatives assisting with team development, training, onboarding, and implementation of all existing and new technology. Works closely with Accounts Payable Associates and management to identify process improvements opportunities.
• Responds to, and coordinates with departments related to critical suppliers to ensure invoices are paid efficiently and timely to ensure orders are not interrupted and invoices are paid according to terms.
• Proactively utilize accounts payable platforms such as ERP, GHX, Remitra, and supplier websites to review and audit invoices and resolve discrepancies and potential credit holds impacting patient care and communicate appropriately with departments and suppliers.
• Collaborates with Supply Chain and internal customers to investigate/identify procure-to-pay discrepancies to mitigate supply disruption and payment delays.
• Researches, analyzes and resolves internal and external (supplier) customer inquiries. Performs supplier statement review and analysis and serves as the main point of contact for supplier related questions and issues.
• Serves as a liaison between Procurement, Supply Chain Operations, Accounts Payable, Master Data Integrity, internal customers, and suppliers to resolve invoice match exceptions.
• Performs payment analysis and resolves payment discrepancies by partnering with departments, teammates and suppliers as needed.
• Utilize and manage supplier and department inquiry tickets within online ticketing system.
• Responsible to analyze supplier electronic data files and format to appropriate ERP system layout to upload and process for payment and/or monthly accruals.
• Evaluates customer needs and makes independent decisions to resolve customer concerns; acts as a liaison between internal customers and suppliers. Ability to work independently, analyze concerns, and solve problems in a straightforward manner, providing possible solutions using good judgement and subject matter expertise.
• Understands and contributes to department KPI's by continuing to develop and expand on capabilities, experience, and knowledge in related Accounts Payable job functions. Accountable for own contributions and task completion.
• Exhibits and demonstrates the knowledge and ability to answer and direct all customer inquiries, Procure to Pay requirements, and ERP related questions with the added ability to provide training as needed. Responsible for performing a wide variety of job assignments related to job discipline.

Licensure, Registration, and/or Certification Required: None Required.

Education Required: Bachelor's degree preferred, or 3 years of direct relevant work experience in healthcare accounts payable will be considered in lieu of a degree.

Experience Required: 3-year minimum experience in related field. May be waived based on candidate qualifications or educational focus. 3 years minimum required experience working in Accounts Payable, contracting, procurement, or supply chain in a healthcare setting. Non-healthcare industry experience will be considered in lieu of direct healthcare experience.

Experience with supplier statement reconciliation

Experience in a large, matrixed organization

Experience with Salesforce ticketing system or comparable supplier management system preferred.

Knowledge, Skills & Abilities Required: Ability to work in a team environment and collaborate with a variety of professionals. Solid problem-solving ability, must be able to think critically and mak