Accounts Payable Analyst

AVI-SPL; Tampa (FL); Hybrid; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to join their dynamic team in Tampa. In this hybrid role, you will be responsible for processing vendor invoices, ensuring compliance with payment approvals, and maintaining accurate financial records. Your strategic thinking and problem-solving skills will be essential as you contribute to improving workflows and managing vendor relationships. This innovative firm values leadership and offers a supportive environment where you can thrive. If you are a self-starter with a passion for finance and a commitment to excellence, this opportunity could be the perfect fit for you.

Qualifications

• 3+ years of experience in corporate accounting required.
• High school diploma is essential; Bachelor's preferred.

Responsibilities

• Process vendor invoices and ensure payments are valid.
• Assist with accounts payable preparations and audits.

Skills

Leadership Skills

Strategic Thinking

Problem-Solving Skills

Time Management

Detail-Oriented

Communication Skills

Interpersonal Skills

Self-Starter

Ability to Balance Multiple Tasks

Education

High School Diploma or Equivalent

Bachelor's Degree in Accounting, Finance, Business

Tools

Microsoft Excel

Microsoft Access

Microsoft Word

General Ledger Programs (Sage)

Job description

Responsible for accurate, timely, and discretionary processing of accounts payable functions.

This is a hybrid role, requiring time spent in our Tampa office as well as time to work from home.

Essential Duties and Responsibilities

1. Process vendor invoices in ERP system and ensure all vendor payments are valid and approved.
2. Obtain management approval for all invoices that are processed without Purchase orders.
3. Reconcile small vendor statements as needed.
4. Provide GL team AP Accruals on a monthly basis.
5. Responsible for addressing outstanding "Uncashed" checks.
6. Process and select payments to vendors for allotted $10k.
7. Identify, research, and resolve items/issues impacting the accounts payable statements.
8. Contact vendors as needed to resolve any issues and respond to their inquiries.
9. Assist with accounts payable preparations and audit process.
10. Maintain proper documentation of monthly data and analysis.
11. Assist in special projects and process improvement.
12. Contribute to improving process workflows and maintaining system administration.
13. Assist the Senior AP Analyst and the AP department in various projects as needed.
14. Other duties assigned as needed.

Skills and Abilities

1. Demonstrated leadership skills with the ability to act as a change agent leading the improvement of control and efficiency enhancements.
2. Excellent strategic thinking and structured problem-solving skills.
3. Demonstrate time management skills with attention to detail.
4. Detail-oriented and capable of analyzing complex financial/operational data.
5. Intermediate/Advanced proficiency in PC/Microsoft applications (Excel, Access, Word).
6. Demonstrated experience using pivot tables in Excel.
7. Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization.
8. Self-starter capable of working independently and ensuring to meet deadlines.
9. Excellent communication and interpersonal skills both verbal and written.
10. Ability to balance multiple tasks with changing priorities.

Education and/or Experience

1. High school Diploma or equivalent is required.
2. Bachelor's degree in Accounting, Finance, Business, or related field preferred.
3. Minimum of 3 years relevant experience in a corporate accounting organization.
4. Experience operating in a multi-state and/or complex matrix business environment.
5. Intermediate/Advanced experience with General Ledger Programs (Sage).

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment.

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.