Accounts Payable Analyst

Northbound Executive Search; New York (NY); On-site; USD 110,000 - 170,000; Full time

Job summary

Our client, a well-established alternative investment firm in Midtown Manhattan, is seeking an experienced Accounts Payable Specialist to join its finance team. This hands-on role requires ownership of the full AP cycle from receipt to payment, with meticulous attention to accuracy and controls.

The ideal candidate has 10+ years in AP, strong Excel and ERP experience, and can work independently in a fast-paced financial services environment, handling confidential information with discretion.

Qualifications

• 10+ years of hands-on accounts payable experience.
• Experience owning the AP function from start to finish.
• Background in financial services, alternative investments, private equity, hedge funds, or professional services preferred.
• Strong Excel skills and experience with an accounting/ERP system.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage competing priorities.
• Professional, proactive, and solutions-oriented approach.
• High level of discretion when handling confidential information.

Responsibilities

• Own the full accounts payable cycle from invoice receipt through payment and reconciliation.
• Review, code, and process invoices accurately and efficiently.
• Manage invoice approvals and ensure appropriate supporting documentation.
• Prepare and process ACH, wire, check, and other payment transactions.
• Handle vendor onboarding, maintenance, and inquiries.
• Resolve invoice discrepancies and payment issues in a timely manner.
• Monitor AP aging and ensure payments are made according to terms.
• Reconcile AP activity and assist with month-end close.
• Review and process employee expense reports and corporate card activity.
• Maintain accurate and organized AP records and documentation.
• Assist with cash management and payment forecasting as needed.
• Support audit requests and provide AP documentation as required.
• Identify opportunities to improve AP processes, controls, and efficiencies.
• Handle confidential financial information with professionalism and discretion.

Skills

Attention to detail

Time management

Communication skills

Independent work

Discretion with confidential info

Tools

Excel

ERP system

Job description

Our client, a well-established alternative investment firm in Midtown Manhattan, is seeking an experienced and detail-oriented Accounts Payable Specialist to join its finance team.

This is a hands-on opportunity for someone who can take ownership of the full accounts payable function from soup to nuts. The ideal candidate will be highly organized, proactive, and comfortable managing the AP process independently in a fast-paced, sophisticated financial services environment.

Responsibilities

• Own the full accounts payable cycle from invoice receipt through payment and reconciliation
• Review, code, and process invoices accurately and efficiently
• Manage invoice approvals and ensure appropriate supporting documentation
• Prepare and process ACH, wire, check, and other payment transactions
• Handle vendor onboarding, maintenance, and inquiries
• Resolve invoice discrepancies and payment issues in a timely manner
• Monitor AP aging and ensure payments are made according to agreed-upon terms
• Reconcile AP activity and assist with month-end close
• Review and process employee expense reports and corporate card activity
• Maintain accurate and organized AP records and documentation
• Assist with cash management and payment forecasting as needed
• Support audit requests and provide AP documentation as required
• Identify opportunities to improve AP processes, controls, and efficiencies
• Handle confidential financial information with professionalism and discretion
• Provide additional accounting and finance support as needed

Qualifications

• 10 + years of hands-on accounts payable experience
• Experience owning the AP function or managing the AP process from start to finish
• Financial services, alternative investments, private equity, hedge fund, or professional services experience strongly preferred
• Strong Excel skills and experience with an accounting/ERP system
• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Ability to work independently and manage competing priorities
• Professional, proactive, and solutions-oriented approach
• High level of discretion when handling confidential information