Accounts Payable Analyst

RK Supply; Midland (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

RK Supply in Odessa, TX is seeking an Accounts Payable Analyst to verify and enter vendor invoices, compare them to receiving paperwork, and resolve discrepancies to ensure timely payments.

You will process weekly check and ACH runs, respond to vendor inquiries, and collaborate with locations and audit associates. Strong Excel and 10-key skills are essential.

Qualifications

• High school diploma or GED is required.
• Minimum 6 months accounts payable or related accounting experience.
• Proficiency with Microsoft Excel; familiarity with Word, PowerPoint and Outlook.
• Ability to multitask and meet on-time requirements; strong reading and reasoning skills.
• Knowledge of RK Supply software system and 10-key typing is essential.

Responsibilities

• Enter vendor invoices into the ERP system accurately.
• Process vendor invoices for materials and purchase orders.
• Communicate with vendors on payment status and discrepancies.
• Review vendor statements for past due invoices and resolve issues promptly.
• Assist with posting credit card transactions into the ERP system.
• Process weekly check and ACH runs for vendors.
• Follow up with branches to resolve discrepancies and ensure timely payments.

Skills

Multitasking

Attention to detail

Time management

Strong communication

Excel

Outlook

Word

10-key

Education

High school diploma or GED

Tools

RK software system

Job description

Job Purpose

Under immediate supervision of the Accounts Payable Manager, the Accounts Payable Analyst verifies and enters vendor invoices after comparing them to receiving paperwork from location, communicates with locations or vendors to clear discrepancies between receiving paperwork and vendor invoices, reviews vendor statements for past due invoices, enters weekly credit card expenses, enters weekly check and ACH runs, and addresses questions, problem resolution, or projects received from vendors or Invoice Audit Associates in a timely manner to ensure timely and accurate payment of checks.

Location

This job is located in ODESSA, TX.

Essential Functions

• Perform data entry by entering vendor invoices into the ERP system
• Process vendor invoices for materials and purchase orders
• Correspond and provide vendors status on payments
• Review vendor statements to ensure past due invoices are researched and resolved in a timely manner; must meet minimal requirements (as to speed and accuracy parameters) set by the Accounts Payable Manager.
• Handle discrepancies that are involved with past due vendor invoices by conducting extensive research into discrepancy.
• Make decisions related to the adjustment of invoices; an example would be the handling of freight.
• Process check runs for vendors and provide report of payments
• Assist with the posting of credit card transactions into the ERP system
• Follow-up with branches to resolve specific discrepancies.
• Handle confidential information related to the cost from vendor and subsequent resale to the customer.
• Carry out other duties within the scope, spirit, and purpose of the job.
• Take reasonable care for the safety and health of yourself and others, report workplace hazards, injuries, or illness immediately.
• Report for work daily and punctually and avoid unnotified and/or unjustified absenteeism and lateness.

Qualifications

• High school diploma or GED (general education degree)
• Minimum of 6 months of accounts payable or comparable accounting experience and/or training, and one year of keyboard training and/or experience.
• Strong PC skills with knowledge of Microsoft Excel and familiarity with Word, PowerPoint and Outlook.
• Demonstrate ability to multitask job duties to achieve on-time requirements; strong reasoning and reading skills to interpret vendor invoices and to recognize and correct discrepancies.
• Working knowledge of Microsoft Outlook, Excel, and Word, and the RK specific software system; excellent 10-key (accurate & efficient) and telephone skills.
• Self-motivated, strong organizational and time management skills; attention to detail and good decision-making skills necessary; establish working rapport with vendors, customers, branch employees, and other corporate employees.

Additional Qualifications

• Must have the ability to provide documentation verifying legal work status.
• Ability to read, speak, and write in English proficiently to communicate with others, understand and interpret safety instructions, and to respond to inquiries.
• Ability to understand and comply with RK Supply guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines.

Working Conditions

Must be able to sit for extended periods of time. Office environment.

EEO Statement

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.