Accountant - Accounts Payable (AP)

Lyon College; Little Rock (AR); On-site; USD 48,000 - 70,000; Full time

Job summary

Lyon College in Little Rock, AR is seeking a Staff Accountant - Accounts Payable to manage the full AP cycle in alignment with college policies. You will process invoices, reimbursements, and card transactions, while ensuring proper approvals and coding.

You will also maintain vendor records, administer purchase orders, support 1099 compliance, and assist with general ledger reconciliations and audits, contributing to accurate financial reporting for the College.

Qualifications

• 2–3 years of accounting or accounts payable experience.
• Bachelor’s degree in Accounting, Finance or related field preferred.
• Proficiency in AP processes and 1099 compliance.
• Strong organizational skills and attention to detail.
• Proficient with accounting software and Microsoft Excel.
• Effective communicator with strong customer service.
• Collaborative team player who can work independently.

Responsibilities

• Process vendor invoices, reimbursements, and card transactions.
• Verify invoice approvals, coding, and policy compliance.
• Manage vendor records, including W-9 collection.
• Administer purchase orders and approvals.
• Resolve PO and vendor issues with campus departments.
• Prepare and issue 1099 forms per IRS rules.
• Post AP entries to the general ledger and reconcile accounts.
• Prepare schedules for annual audits and respond to inquiries.
• Cross-train to back up payroll and support the Business Office.
• Other duties as assigned.

Skills

Accounts payable

Internal controls

1099 compliance

Excel

Accounting software

Communication

Customer service

Team collaboration

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Microsoft Excel

Accounting software

Job description

Staff Accountant - Accounts Payable

The Staff Accountant - Accounts Payable is responsible for managing the full accounts payable cycle, processing payments in compliance with college policies, maintaining accurate financial records, and supporting audits. This role also oversees purchase orders, vendor management, 1099 compliance, college credit card administration and assists with general ledger reconciliations.

Key Responsibilities

Accounts Payable

• Process vendor invoices, expense reimbursements, and credit card transactions accurately and timely.
• Verify invoice approvals, coding, and compliance with college policies..
• Manage vendor records, including W-9 collection and maintenance.
• Administer purchase order system and ensure compliance with approval processes.
• Work with campus departments to resolve purchase order and vendor issues.
• Prepare and issue annual 1099 forms in compliance with IRS regulations.
• Maintain proper documentation and reporting for tax-related requirements.

Credit Card Administration

• Oversee college credit card program; issuance, training, transaction review, and reconciliation.
• Ensure timely submission of receipts and proper expense coding.

Accounting & Business Office Support

• Post accounts payable entries to the general ledger.
• Perform monthly reconciliations of assigned general ledger accounts.
• Prepare schedules and documentation for annual financial audits.
• Respond to auditor inquiries and provide supporting records.
• Cross-train to provide backup support for payroll processing.
• Provide support across all functions within the Business Office as needed, ensuring continuity of operations and assisting colleagues during peak periods, absences, or special projects.
• Other Duties as assigned.

Qualifications

Education & Experience

• Minimum 2-3 years of accounting or accounts payable experience required; Bachelor's degree in
• Accounting, Finance, or related field preferred.

• Proficiency in accounts payable processes, internal controls, and 1099 compliance.
• Strong organizational skills, attention to detail, and ability to maintain confidentiality.
• Proficiency with accounting software and Microsoft Excel.
• Effective communicator with excellent customer service skills.
• Collaborative team player with the ability to work independently.

Work Environment

• Standard office environment, 8:00-5:00. Little Rock location.
• Some extended hours may be required during month-end/year-end closing or audit periods.