Accounts Payable Administrator

Peterson Mechanical Inc; Sonoma (CA); On-site; USD 37,195 - 43,394; Full time

Job summary

A Sonoma-based mechanical contractor is looking for an Accounts Payable Administrator. You will be responsible for processing payments, reconciling accounts, and managing vendor relationships. The ideal candidate is highly organized with strong attention to detail and a solid understanding of accounting software. This full-time position offers opportunities for growth within a company recognized as one of the North Bay's Best Places to Work.

Qualifications

• Working knowledge of MS Office programs.
• Demonstrated experience in accounting software.
• Self-directed and self-motivated.

Responsibilities

• Enters invoices into accounting system and matches to purchase orders.
• Tracks approved invoices and makes necessary changes.
• Prepares and processes 1099 tax forms at year end.

Skills

Highly organized

Attention to detail

Problem solving

Analytical skills

Professional demeanor

Education

High School Diploma or equivalent

Tools

MS Office

Accounting software

Vista by Viewpoint

Job description

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Peterson Mechanical Inc provided pay range

This range is provided by Peterson Mechanical Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$27.00/yr - $31.50/yr

Voted “One of the North Bay’s Best Places to Work”, Peterson Mechanical is a Sonoma-based mechanical contractor providing a single source for reliable mechanical systems in the San Francisco Bay Area, specializing in HVAC, plumbing and refrigeration for a wide variety of market sectors including Healthcare, Technology, Education, Office Space, Hospitality, Winery, High Rise and Low Rise Residential. Peterson Mechanical provides pre-construction, pre-fabrication, custom fabrication, design/build and plan/spec. solutions for San Francisco, Oakland, Sonoma, Solano, Marin, Napa and the surrounding areas.

Job Summary:

The Accounts Payable Administrator’s responsibilities include creating, entering, and processing payments for all vendors and contractors and reconciling and researching vendor accounts for all vendors and contractors.

Essential Duties and Responsibilities:

• Enters invoices into accounting system and matches to purchase orders
• Tracks approved invoices and makes necessary changes
• Tracks purchase orders and open invoices
• Tracks and processes “special terms” vendors
• Prints and posts all payments
• Coordinates with Project Managers and Management on invoice approvals
• Reviews expense accounts and employee reimbursements
• Reconciles various accounts, including, but not limited to: Fasttrack, credit and fuel cards
• Reconciles vendor statements to payments and follow-up on discrepancies
• Prepares and processes 1099 tax forms at year end
• Archives payable records in compliance with record retention specifications
• Administrates all aspects of Comdata including card issuing and reconciliation
• Supports Front Desk Administrator on multi-line phone system and greeting guests
• Administrative errands, eg. Mail, banking and postage
• Other duties as assigned

Essential Qualifications:

• Highly organized with strong attention to detail
• High School Diploma or equivalent
• Working knowledge of MS Office programs
• Demonstrated experience in accounting software
• Professional and courteous demeanor
• Problem solving, analytical skills, accuracy

Preferred Job Qualifications:

• Self-directed and self-motivated
• Knowledge of construction industry
• Working experience in Vista by Viewpoint

ADA Specifications:

Position requires sitting/standing for prolonged periods and occasional walking. Manual dexterity required for computer work. There is occasional lifting of up to 25 lbs. Office cubicle work environment with a moderate noise level. Reasonable accommodations will be provided.

Employment details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Accounting/Auditing
• Industries: Industrial Machinery Manufacturing

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