Payroll Specialist

Peterson Holding Company; San Leandro (CA); On-site; USD 54,346 - 63,369; Full time

Job summary

Peterson Holding Company is seeking an experienced Payroll Specialist at its San Leandro, CA location. This fully in-office role involves administering payroll, handling compliance, and managing multi-state payroll processes.

The ideal candidate will demonstrate excellent communication and organizational skills, with a robust understanding of payroll laws. The compensation ranges from $39.45 to $46.00 per hour, and a comprehensive benefits package is included.

Qualifications

• Experience in payroll processing and management.
• Ability to engage with management and employees.
• Familiarity with federal and state payroll compliance.

Responsibilities

• Administer payroll processing and preparation.
• Manage records for new hires and payroll changes.
• Perform labor audits for non-exempt employees.
• Prepare and process payroll-related documents.
• Respond to payroll inquiries from staff.

Skills

Excellent communication skills

Organizational skills

Knowledge of payroll laws

Job description

Payroll Specialist – San Leandro, CA

Peterson needs an experienced Payroll Specialist to work at its San Leandro, CA location. This is a fully in‑office position based at 955 Marina Blvd., San Leandro, CA.

As a Payroll Specialist you will administer the processing and preparation of payroll, payroll taxes, union benefits, payroll deductions and contractual changes. You will work with minimal supervision and plan and perform complex multi‑state payroll processing duties on a timely and accurate basis. You will coordinate and cooperate with company supervisors and managers to accomplish tasks.

Essential Job Functions

• Set up new hires in payroll system; ensure accuracy and completeness of all required information; maintain and update records pursuant to employee/payroll changes.
• Manage work activities to ensure all business process workflows are processed accurately and timely.
• Understand proper taxation of wages, benefits and other payroll factors and ensure compliance with federal and state laws.
• Perform semi‑monthly labor audit for non‑exempt employees; calculate and track adjustments and coordinate with managers when necessary.
• Process and reconcile commissions pursuant to defined programs; respond to inquiries; research discrepancies and resolve problems; generate reports as requested and maintain all paid commission voucher documentation.
• Prepare and process manual checks and positive pay transmission with bank.
• Manage post‑payroll paycheck distribution for exempt and non‑exempt employees.
• Transmit company benefit contribution data and 401(k) deferrals to Plan Administrator.
• Monthly reconciliation and posting of payroll General Ledger transactions; research and resolve discrepancies.
• Maintain and record mileage driven by Peterson owned vehicles for W‑2 reporting.
• Maintain all related payroll files and records; maintain back‑up documentation for all payments processed.
• Coordinate sick leave integration with disability payments; maintain spreadsheets for leave of absence employees, track integration and insurance premiums owed.
• Certified payroll reporting, when applicable.
• Calculate prevailing wage, when applicable.
• Respond to payroll inquiries from managers and employees in a timely manner.
• Serve as back‑up to team members.
• Special projects and reports as required.

Other Job Functions

• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers/ coworkers, including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor/manager.

Compensation

Pay range: $39.45–$46.00 per hour. Total compensation package and benefits are available.

Location and Work Type

Location: San Leandro, CA. Work type: Fully in‑office.

Equal Employment Opportunity

Peterson Holding Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply.

Additional Requirements

A drug screen and background check is required.