Accounts Payable Administrator

WA River Protection Solutions; Richland (WA); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Medical/dental/vision

Disability insurance

Life insurance

401(k) with employer match

Paid time off

Job summary

WA River Protection Solutions is seeking an Accounts Payable Administrator to support the full invoice-to-payment process for the Hanford Tank Waste Operations & Closure program in Richland, WA. You will handle vendor invoices, payment authorizations, and related records while ensuring timely and accurate processing.

The role emphasizes strong communication, organization, and knowledge of routine AP workflows, with a focus on maintaining IDMS records and supporting various payment cycles.

Qualifications

• HS Diploma required with 8–10 years of related experience or an equivalent combination of education and experience.
• HS Diploma required with 10+ years of related experience; strong familiarity with internal systems and business software.

Responsibilities

• Process incoming subcontractor invoices and vouchers and support email workflows related to revisions, vendor statements, and payment inquiries.
• Process incoming material purchase order invoices and vouchers and participate in resolution of discrepancies.
• Support check run process via audit reports, posting payment authorizations, and monitoring payment dates.
• Maintain timely follow up and accurate documentation for assigned tasks.
• Maintain up-to-date records in IDMS.
• Review, file, and update recurring AP reports.
• Perform routine AP duties including mail distribution, queue monitoring, and inbox organization.
• General clerical duties as needed.

Education

HS Diploma and 8-10 years of relevant work experience

HS Diploma and 10+ years of relevant work experience

Tools

Microsoft Office Suite

Job description

Job Responsibilities/Duties

Hanford Tank Waste Operations & Closure (H2C) leads the nation's largest and most complex radioactive waste cleanup effort. Every day, our teams work to safely remove, treat, and dispose of 56 million gallons of legacy tank waste at the Hanford Site in Richland, Washington.

When you join H2C, you become part of a team dedicated to creating "The Solution Today for a Better Tomorrow." Guided by our Vision, Mission, Values, and Behaviors, we work together with integrity, innovation, and accountability. We empower our workforce, encourage continuous improvement, and celebrate achievements as we make measurable progress toward tank waste cleanup and long term site closure. At H2C, your work has a meaningful impact—today and for future generations.

The Accounts Payable Administrator is responsible for supporting the full invoice to payment process, maintaining accurate financial records, and providing responsive support to vendors, buyers, and internal departments. This role ensures that invoices, payment authorizations, and related documents are processed efficiently and accurately while upholding strong communication and organizational practices.

Key Responsibilities:

• Process incoming subcontractor invoices and vouchers and support ongoing email workflows related to revisions, vendor statements, and payment inquiries.


• Processing incoming material purchase order invoices and vouchers and participate in resolution of discrepancies.


• Support check run process via audit reports, posting payment authorizations, and monitoring payments dates


• Maintain timely follow up and accurate documentation for assigned tasks


• Maintain up to date records in IDMS


• Review, file, and update recurring AP reports


• Perform routine AP responsibilities that support the department's workflow, including mail distribution, monitoring queues, and maintaining organized inboxes.


• General clerical duties as needed.

Required Qualifications

Grade 6/7:

• HS Diploma and 8-10 years of relevant work experience, or an equivalent combination of education, training and experience.


• Working knowledge of commonly used computer applications such as Microsoft Office Suite, internal software and/or internal organization business systems.

Grade 8:

• HS Diploma and 10+ years of relevant work experience, or an equivalent combination of education, training and experience.


• Extensive working knowledge of commonly used computer applications such as Microsoft Office Suite, internal software and/or internal organization business systems.

Desired Qualifications

• Experience in Accounts Payable or related financial discipline


• Strong attention to detail and ability to manage multiple recurring deadlines.


• Ability to perform large amounts of data entry quickly and accurately.


• Effective communication skills


• Ability to work independently, track follow ups, and maintain organized workflows.


• Knowledge of Asset Suite, IDMS, PeopleSoft, SharePoint


• Experience with DOE or other federal agencies

Compensation & Benefits

In accordance with the company's philosophy on compensation for exempt and salaried non-exempt employees, H2C takes into consideration a variety of factors when determining initial grade and salary to include assigned job scope and responsibility, a candidate's qualifications as compared to internal comparators performing in a similar role, and the external labor market. A salary offer will be made at the appropriate grade level and within the targeted hiring range posted according to these factors. Note a candidate's prior salary history will not be taken into consideration.

Hiring Range Minimum: $54,575

Hiring Range Maximum: $83,450

H2C offers a comprehensive benefits package to include medical/dental/vision, short-and long-term disability, life insurance, 401(k) with employer match, and paid time off. For a full list of benefits please visit https://hmis.hanford.gov/hr/page.cfm/HEWTBenefits

Benefits Detail

• A business casual dress work environment: jeans are permissible (restrictions may apply).


• Opportunity for work/life balance: a standard 4 x 10 work schedule, allowing more personal time to enjoy life outside of the office (other schedules and/or shift work may be required).


• Note: employment at H2C involves working in the office or in the field depending on the role.

Relocation Funding Provided No

U.S. Citizenship Required Yes

Clearance Required No

Job Classification SNE

Shift Work Required No

Equal Employment Opportunity

As an Equal Employment Opportunity employer, H2C abides by federal statutory requirements of 41 CFR § 60-300.5 VEVRAA Protected Veterans, 41 CFR § 60-741.5 Workers with Disabilities, Title VII of the Civil Rights Act of 1964, and state and local requirements.

These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, age, sex, and national origin. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants and employees have rights under Federal and State Employment Laws and are protected against discrimination.