Project Specialist

WA River Protection Solutions; Richland (WA); On-site; USD 82,000 - 125,000; Full time

Benefits offered by this job

Medical/dental/vision

Disability insurance

Life insurance

401(k) plan

Paid time off

Job summary

WA River Protection Solutions in Richland, WA seeks a Project Specialist to drive BPCA objectives, coordinating cost estimates, procedures, and administrative tasks across PMO organizations.

You will partner with directors and managers, advancing planning products, reports, and performance metrics while supporting HMIS procedures and change proposals. A broad mix of technical, financial, and administrative duties awaits.

Qualifications

• Bachelor's degree plus 3 years of relevant experience, or an equivalent combination.
• Highly organized with attention to detail and ability to manage multiple assignments.
• Ability to obtain Buyers Technical Representative Qualification within 6 months.

Responsibilities

• Coordinate development, review, and approval of cost estimates and BPCA procedures.
• Support planning work products required by HMIS procedures.
• Lead or perform Buyers Technical Representative duties for BPCA.
• Manage planning, expediting, organizing, and executing technical, financial, and administrative duties.
• Develop and maintain reports and metrics for BPCA.
• Maintain and update BPCA SharePoint/intranet sites.

Skills

Attention to detail

Organized

multitask

Communication

Education

Bachelor's degree + 3 years experience

Equivalent education/experience

Tools

Microsoft Office

SharePoint

Power BI

Job description

Job Duties/Scope Of Work

Job Summary:
This position plays a key role in driving the objectives of the Business and Prime Contracts Administration (BPCA) organization. The position will report to the Director of Project Program Management and will partner with all organizations within BPCA. BPCA includes Procurement (other than Construction Projects), Cost Estimating, Prime Contract Administration and Projects Program Management. The Project Specialist will provide strategic coordination and administrative oversight to each organization within BPCA. Activities will include day-to-day coordination and facilitation to the Vice President, Directors and Managers within BPCA. Activities will also include:

• Coordinate the development, review and approval of cost estimates; oversee the management and updating of all BPCA administrative procedures and processes; development and maintenance of various metrics for the organization; facilitate the development of contract change proposals, requests for equitable adjustment and other Prime Contract actions; coordinate requests by the Estimating, Procurement and Project Program Management organizations.
• Coordinate with the Director of Project Program Management the development and processing of all planning work products required by HMIS Administrative Procedures (e.g. work scope categorization checklist, Project Prioritization, Reliability Project Investment Portfolio, Project Reviews).
• Become qualified (if not already) and perform Buyers Technical Representative Duties for the Business and Prime Contracts Administration organization.
• Independently manages, executes planning, expediting, organizing, implementing and performing technical, financial and administrative duties in support of BPCA roles, responsibilities, authorities and accountabilities.
• Performs a variety of administrative and/or technical tasks, as assigned by the Director of Project Program Management.
• Leads and/or facilitate the development of formal and informal transmittal of information and deliverables to the U.S. Department of Energy, Hanford Field Office.
• Leads the efforts to ensure BPCA input into various reports (monthly, Performance Evaluation and Management Plan, Special Emphasis Area, etc.).
• Performs Purchase Card (P-Card) Order and Transaction File Review, P-Card file upload and P-Card vendor database revisions.
• Researches and gathers audit information and data, implements process improvements, develops and modifies procedures and policies.
• Leads and/or manages duties assigned by the Project Program Management Director (PowerBi development, process improvements).
• Compiles Proposal and Requests for Equitable Adjustment information and provides drafts for review.
• Collaborates with technical experts and management to document change proposals and estimating basis.
• Monitors and updates (on a regular basis) the Contracts Management and Estimating SharePoint sites and landing pages on the intranet.
• Executes Correspondence Control organizational roles and responsibilities when requested
• Become qualified (if not already) and perform Building Administrator duties for 825 Jadwin Building, upon request of facility management or BPCA management.
• Works with other estimating professionals to identify FAR-based pricing sources, preparing source information files and documentation.
• Facilitates the development and maintenance of the organization's administrative procedures.
• Coordinates the development of reports for the organization.
• Oversight of business applications.
• Contributes to special research projects for audit-related recommendations.
• Promotes customer service, based on routine or expedient demands. Daily operations require multi-tasking capabilities.
• Manages multiple projects and activities, at varying levels of complexity, to improve, streamline, and automate work processes.
• Demonstrates problem solving, analytical and technical troubleshooting skills.
• Successfully manages priorities, special projects, deadlines, and routine workloads.

Basic Qualifications

• Bachelor's degree plus three (3) year of experience - OR - an equivalent combination of education and experience.
• The successful candidate must be well organized with an attention to detail.
• Must be able to maintain a positive attitude with a willingness to take a variety of assignments.
• Ability to obtain Buy'ers Technical Representative Qualification within six (6) months of being hired.
• Ability to become an HMIS qualified procedure writer within six (6) months of being hired.
• Ability to obtain and maintain a Personal Identity Verification (PIV) Credential badge.

Desired Qualifications

• Familiarity with the day-to-day operations of BPCA.
• Familiarity with Correspondence Control.
• Familiarity with the roles and responsibilities of a Building Administrator
• Ability to meet deadlines and produce high-quality results.
• Proficient in Microsoft Office.

Compensation & Benefits

Grade 15: $82,000 - $103,400

Grade 16: $90,150 - $113,550

Grade 17: $99,063 - $124,788

HMIS offers a comprehensive benefits package that includes medical/dental/vision, short-and long-term disability, life insurance, 401(k) plan, and paid time off. For a full list of benefits please visit our benefits website: https://hmis.hanford.gov/hr/page.cfm/employeebenefits

In accordance with the HMIS salary determination process, offers will be made by taking into consideration the level of assigned job duties, responsibilities, and the candidate's qualifications relative to internal peers and the external labor market. A candidate's salary history will not be used in compensation decisions. The salary range listed represents the full range of salary that may be offered.

In compliance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Hanford Field Office (HFO) direction, employees issued initial badges on or after September 1st, 2025, are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation encompasses multiple areas of eligibility and includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Relocation Funding Provided No

U.S. Citizenship Required Yes

Clearance Required No

Job Classification Exempt

Shift Work Required No

Equal Opportunity Clause

This contractor shall abide by the requirements of 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

HMIS is a veteran-friendly, VEVRAA Federal Contractor

Applicants and employees have rights under Federal and State Employment Laws and are protected against discrimination.