Accounts Payable & Administrative Specialist

Gfoat; Town of Texas (WI); Hybrid; USD 42,000 - 56,000; Full time

Job summary

City of Josephine is seeking an accounts payable clerk to perform a wide variety of basic accounting and administrative tasks, including processing invoices, reconciling vendors, and maintaining files. The role requires friendly, courteous service and interactions with the public in person and over the phone.

Ideal candidates have an AA in Accounting or Business Admin, with 3 years in customer service/office settings, and familiarity with Microsoft Office; city government experience is a plus.

Qualifications

• Associate degree (A.A.) or equivalent in Accounting or Business Administration; OR an equivalent combination of education and experience.
• 3 years of experience working in customer service/office setting.
• Experience in city government or other related industry preferred.

Responsibilities

• Process invoices for payment, verify proper approval and account codes based on the chart of accounts, and mail vendor checks or process online payments promptly to meet deadlines.
• Audit invoices and payment requests to ensure compliance with the City’s purchasing and approval policies.
• Review and reconcile vendor statements.
• Maintain accurate, organized, and up-to-date vendor files.
• Respond to inquiries from employees, management, and vendors on accounts payable issues; conduct research to resolve problems.
• Assist in developing and implementing accounts payable process improvements.
• Assist in the preparation and timely, accurate issuance of 1099 forms.
• Provide support for accounts receivable processing as needed.
• Process deposits at the bank, make change for clerks, and reconcile/balance clerks’ cash drawers.

Skills

Communication

Customer service

Clerical skills

Office procedures

Education

Associate degree in Accounting or Business Administration

Equivalent combination of education and experience

Tools

Microsoft Office

Job description

City of Josephine is seeking an accounts payable clerk to perform a wide variety of basic accounting and administrative tasks, including processing invoices, reconciling vendors, and maintaining files. The role requires friendly, courteous service and interactions with the public in person and over the phone.

Ideal candidates have an AA in Accounting or Business Admin, with 3 years in customer service/office settings, and familiarity with Microsoft Office; city government experience is a plus.