Specialist - Accounts Payable

The St Joe Company; Panama City Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

The St. Joe Company in Panama City Beach, FL is seeking an Accounts Payable Specialist to support the finance team with precise invoice processing and data entry.

You will verify invoices, code to GL accounts, reconcile accounts, and prepare reports, while collaborating with internal departments to ensure timely payments and accuracy.

Hospitality experience is preferred; 2–5 years in a similar role; strong attention to detail and customer service mindset.

Qualifications

• 2–5 years of experience in a similar role.
• Detail oriented and thorough.
• Ability to communicate effectively with vendors and internal teams.

Responsibilities

• Process invoices for payment and maintain vendor records.
• Verify accuracy of vendor invoices and code to correct GL accounts.
• Prepare financial reports and reconcile accounts with the general ledger.
• Collaborate with internal departments to gather and analyze financial data.

Skills

Data entry

Accounts payable

Vendor communication

Attention to detail

Time management

Education

Bachelor's degree in accounting or related field

Tools

Excel

Job description

Job SummaryThe position of Accounts Payable Specialist is heavy in administrative support through data entry of invoices, processing accounting transactions while ensuring accuracy of the documents submitted. Time management and attention to detail are the strongest traits for this position as your work directly impact the company's financials. You will provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.Primary Responsibilities & Essential FunctionsRespond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loansResearch information to provide accurate and timely solutions to internal clients and vendors at multiple locationsVerify the accuracy of vendor invoices and confirm that the correct general ledger account codes are usedGenerate payment to vendors on a routine schedule and match the check with backup for review by supervisorInspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standardsReview automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentationDevelop and maintain a filing system for financial information, records and documents to ensure easily available informationCollaborating with internal departments to gather, analyze, and interpret relevant financial dataReceiving, processing, verifying, and reconciling invoicesComparing system reports to balances and verifying entriesCharging expenses to accounts and cost centersVerifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepanciesReconciling account transactions with the general ledgerPerforming recordkeeping and preparing financial reportsKeeping informed of regulatory requirements and best practices in accountingAll other duties assignedEducation and ExperienceAbility to read, write, speak, and communicate in basic English preferredExperience in hospitality preferred2 to 5 years previous experience in a similar roleA degree or certification in a relevant fieldKnowledge, Skills, AbilitiesDetail oriented and thoroughAbility to perform consistent work to the highest of standardsAbility to identify and resolve issues related to position independentlyStrong attention to detail and ability to meet deadlinesCommitment to delivering excellent customer serviceAbility to convey information and ideas clearlyAbility maintain composure under pressureAbility to listen and react quickly to residents’ and guests’ requests in a genuine mannerBe organized, proactive, productive, and self-motivated showing a positive attitudePhysical DemandsAbility to operate noraml office equipmentExtensive use of computerAbility to sit for extended periods of timeAbility to lift up to 15 lbsWorking ConditionsNormal office environmentThe above statements are intended to describe the general nature and level of work being performed and are not an exclusive list of all duties and responsibilities. The St. Joe Company/St. Joe Resort Operations reserves the right to amend and change responsibilities to meet business and organizational needs.