Accounts Payable & Admin Specialist — Growth & Stock Plan

Expeditors International; San Diego (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Excellent benefits

Employee Stock Purchase Plan

Career opportunities

Job summary

Expeditors International in San Diego is seeking support for the management and review of all accounting functions. You will review invoices, ensure proper entry into financial systems, and monitor accounts to ensure timely payments across the network.

The role requires strong accounting and Excel skills, attention to detail, and the ability to communicate professionally with vendors. Experience with Hyperion and MS Office is a plus, with a full-time, on-site work arrangement in California.

Qualifications

• Technically proficient and have strong accounting, analytical, and research skills.
• Excellent organization skills and detail oriented.
• Motivated self-starter and work with urgency.
• Ability to thrive in a fast-paced and dynamic environment.
• Proficient in MS Office applications (specifically Excel), and financial query tools (Hyperion Financial Management is a plus).
• Excellent written and oral English communication skills.
• Experience working with the Microsoft Word, Excel, OneNote, and Outlook.

Responsibilities

• Review all service provider invoices for appropriate documentation, provisions, and approval prior to payment.
• Ensure proper and timely entry of invoices, check requests, etc. into financial systems.
• Monitor and manage accounts, including statement reconciliation to ensure the timely payment of all open invoices.
• Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.
• Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Effective communication with each vendor, service provider, and district on all open invoices with escalations on items that are at-risk or past due.
• Build and maintain strong, collaborative relationships with vendors and the internal network.
• Update internal systems with detailed notes listing actions and timely follow-up.
• Ensure service provider profiles are kept current and reflect corporate requirements.
• Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.
• Research, reconcile and resolve invoice discrepancies.
• Assist with other projects, ad-hoc data analysis and other tasks as assigned by the management team.
• Display willingness, without request, to aid and assist team members.
• Works with internal customers in Operations to provide support and assist with cost accounting and billing.
• Support with branch administrative functions including but not limited to: visitor management, arrange travel itineraries, assist with special projects and company events, sales operations, order and restock office supplies.

Skills

Accounting proficiency

Analytical skills

Detail oriented

Self-starter

Strong communication (written & spoken

Excel expertise

Word/OneNote/Outlook

Tools

MS Office

Excel

Word

OneNote

Outlook

Job description

Expeditors International in San Diego is seeking support for the management and review of all accounting functions. You will review invoices, ensure proper entry into financial systems, and monitor accounts to ensure timely payments across the network.

The role requires strong accounting and Excel skills, attention to detail, and the ability to communicate professionally with vendors. Experience with Hyperion and MS Office is a plus, with a full-time, on-site work arrangement in California.