Accounts Payable & Admin Coordinator for Arts Org

Freeman Arts; Selbyville (DE); On-site; USD 42,000 - 54,000; Full time

Job summary

Joshua M. Freeman Foundation in Selbyville, Delaware, is seeking an Accounts Payable and Administrative Coordinator to support daily financial and administrative operations. Responsibilities include invoice processing, vendor setup, AP reconciliation, and front desk duties.

The role requires 2–4 years of AP experience, strong organizational skills, and proficiency in Excel. CPR/AED certification can be obtained after hire; onsite work in Selbyville, DE is expected.

Qualifications

• High school diploma or equivalent required.
• 2–4 years of Accounts Payable experience preferred.
• Ability to obtain CPR/AED certification (training provided).

Responsibilities

• Process invoices and payments for timely AP processing.
• Vendor setup and management; reconcile accounts payable transactions.
• Maintain Bill.com and accounting system integrations; resolve discrepancies.
• Reconcile credit card transactions, petty cash, and related records.
• Manage 1099 reporting, vendor compliance, contracts, and insurance certificates.
• Provide front desk support, greeting visitors and answering phones.
• Coordinate mail, office supplies, and general administrative tasks.
• Support HR-related administrative tasks and special projects.

Skills

Highly organized

Attention to detail

Excel proficiency

Communication

Multitasking

Education

High school diploma or equivalent

Tools

QuickBooks Desktop

Microsoft Office 365 (Excel)

Job description

Joshua M. Freeman Foundation in Selbyville, Delaware, is seeking an Accounts Payable and Administrative Coordinator to support daily financial and administrative operations. Responsibilities include invoice processing, vendor setup, AP reconciliation, and front desk duties.

The role requires 2–4 years of AP experience, strong organizational skills, and proficiency in Excel. CPR/AED certification can be obtained after hire; onsite work in Selbyville, DE is expected.