Accounts Payable and Administrative Coordinator

Freeman Arts; Selbyville (DE); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Joshua M. Freeman Foundation in Selbyville, Delaware, is seeking an Accounts Payable and Administrative Coordinator to support daily financial and administrative operations. Responsibilities include invoice processing, vendor setup, AP reconciliation, and front desk duties.

The role requires 2–4 years of AP experience, strong organizational skills, and proficiency in Excel. CPR/AED certification can be obtained after hire; onsite work in Selbyville, DE is expected.

Formación

• High school diploma or equivalent required.
• 2–4 years of Accounts Payable experience preferred.
• Ability to obtain CPR/AED certification (training provided).

Responsabilidades

• Process invoices and payments for timely AP processing.
• Vendor setup and management; reconcile accounts payable transactions.
• Maintain Bill.com and accounting system integrations; resolve discrepancies.
• Reconcile credit card transactions, petty cash, and related records.
• Manage 1099 reporting, vendor compliance, contracts, and insurance certificates.
• Provide front desk support, greeting visitors and answering phones.
• Coordinate mail, office supplies, and general administrative tasks.
• Support HR-related administrative tasks and special projects.

Conocimientos

Highly organized

Attention to detail

Excel proficiency

Communication

Multitasking

Educación

High school diploma or equivalent

Herramientas

QuickBooks Desktop

Microsoft Office 365 (Excel)

Descripción del empleo

Are You 'Arts Inspired'? Consider Joining Our Team

The Joshua M. Freeman Foundation is an organization that is comprised of enthusiastic, passionate, and innovative team members who are committed to the mission of creating opportunities that elevate the human spirit.

Our work includes the Freeman Arts Pavilion — the latest evolution of our performing arts venue in Selbyville, Delaware — as well as our Arts Access Program, which provides diverse arts experiences for area schools and the public at large. Our small but mighty team includes individuals who work in the operation of our physical entertainment venue, in managing and delivering our arts access programs, as well as those responsible for the organization’s fundraising, marketing, accounting, and human resources functions.

Open Positions

Position:Accounts Payable and Administrative Coordinator

Location: Selbyville, DE

Job Id:150

# of Openings:1

We are seeking a detail-oriented Accounts Payable & Administrative Coordinator to support the daily financial and administrative operations of our organization. This position is responsible for accounts payable processing, vendor management, office administration, and front desk support while ensuring accuracy, confidentiality, and exceptional customer service.
Key Responsibilities:

• Process invoices, payments, vendor setup, and accounts payable transactions.
• Maintain Bill.com and accounting system integrations and resolve discrepancies.
• Reconcile credit card transactions, petty cash, and related financial records.
• Manage 1099 reporting, vendor compliance, contracts, and certificates of insurance.
• Prepare reports for audits, grants, and other organizational needs.
• Serve as the primary receptionist by greeting visitors, answering phones, and managing building access procedures.
• Coordinate mail distribution, office supplies, equipment, and general administrative support.
• Assist with special projects and HR-related administrative tasks.

Qualifications:

• Strong organizational skills and attention to detail.
• Experience with QuickBooks Desktop or similar accounting software.
• Proficiency in Microsoft Office 365, particularly Excel.
• Excellent communication, customer service, and multitasking abilities.
• Ability to maintain confidentiality and work effectively in a fast-paced environment.

Requirements:

• High school diploma or equivalent required.
• 2-4 years of Accounts Payable experience preferred.
• Ability to obtain CPR/AED certification (training provided).