Accounts Payable & Admin Coordinator

Appliance-Distributors-Unlimited-; Arbutus (MD); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with company matching up to 4%

Paid Time Off

Paid Holidays

Employee Referral Program

Job summary

Appliance Distributors Unlimited (ADU) in Halethorpe, MD is seeking an Accounting & Administrative Coordinator focused on accounts payable. You’ll enter invoices, reconcile statements, and resolve discrepancies while providing clerical support to the Accounting & Finance team.

The ideal candidate brings sharp numerical skills, initiative, and excellent vendor communication. We offer a structured environment with strong benefits and on-site work.

Qualifications

• Proficient in Excel with advanced formulas (VLOOKUP/XLOOKUP, INDEX/MATCH, pivot tables) and data reconciliation.
• Excellent attention to detail and accuracy.
• Strong organizational skills and ability to manage multiple ongoing tasks.
• Self-starter who takes ownership and follows through to resolution.
• Clear, friendly, professional communication with vendors.
• Reliable and dependable; meets deadlines and commitments.

Responsibilities

• Enter and code vendor invoices accurately using AP automation software.
• Reconcile vendor statements with internal records; resolve discrepancies.
• Pull AP aging reports and cross-reference with vendor statements in Excel.
• Proactively contact vendors by phone or email to resolve invoice questions.
• Assist with payment runs and support month-end close related to AP.
• Provide general administrative support to the Accounting & Finance team.

Skills

Strong Excel skills

Attention to detail

Organizational skills

Self-starter

Vendor communication

Reliability

Tools

ERP software

Job description

Appliance Distributors Unlimited (ADU) in Halethorpe, MD is seeking an Accounting & Administrative Coordinator focused on accounts payable. You’ll enter invoices, reconcile statements, and resolve discrepancies while providing clerical support to the Accounting & Finance team.

The ideal candidate brings sharp numerical skills, initiative, and excellent vendor communication. We offer a structured environment with strong benefits and on-site work.