Accounts Payable & Accounts Receivable Specialist

Ssdsboston; Newton (MA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition reduction for employees' own/​

Paid holidays

Job summary

Schechter Boston is seeking a detail-oriented Accounts Payable & Accounts Receivable Specialist to join the Business Office. This full-time, 12-month position handles day-to-day AP, supports AR, and aids in policy adherence across purchasing, coding, and reporting.

Key duties include processing invoices, maintaining vendor records, and managing afterschool billing. Strong communication and confidentiality are essential for success in this role.

Qualifications

• Degree in accounting/finance or related field.
• 2–5 years in AP/AR or bookkeeping.
• Experience with accounting software; Blackbaud preferred.
• Experience with billing or payment systems is a plus.
• Maintain confidentiality and handle sensitive financial information.
• Strong communication and organizational skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage day-to-day accounts payable activities.
• Support accounts receivable functions and afterschool program billing.
• Enter invoices into the AP system and maintain vendor records.
• Process weekly check runs and other vendor payments.
• Reconcile AP activity to the General Ledger.
• Respond to inquiries and resolve discrepancies.
• Assist with month-end close and audits.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Discretion

Customer service

Team collaboration

Education

Associate/Bachelor in Accounting/Finance/Business

Tools

Blackbaud

Popsicle

Job description

Accounts Payable & Accounts Receivable Specialist

Schechter Boston is seeking a motivated and detail-oriented Accounts Payable & Accounts Receivable Specialist to join the Business Office team. This is a full-time, 12-month position.

Under the general direction of the Controller, the Accounts Payable & Accounts Receivable Specialist is responsible for managing the school’s day-to-day accounts payable activities, supporting accounts receivable functions, and providing administrative support to the Business Office. The position ensures that invoices, payments, deposits, billing, and related financial records are processed accurately and in a timely manner.

This position also plays an important role in helping faculty and staff understand and follow the school’s financial policies and procedures, including purchasing, approvals, account coding, credit card use, and submission deadlines.

Key Responsibilities

Accounts Payable

Collect and review invoices, purchase orders, check request forms, and related documentation for accuracy, completeness, and authorization.

Communicate with faculty and staff to resolve missing or incomplete documentation, including approvals, budget account codes, receipts, and packing slips.

Prepare and enter invoices into the accounts payable system.

Maintain accurate and up-to-date vendor records, including W-9 forms and 1099 information.

Process weekly check runs and other vendor payments.

Review accounts payable aging and other reports and reconcile accounts payable activity to the General Ledger.

Respond to vendor and employee inquiries regarding accounts payable and research and resolve discrepancies.

Prepare and distribute annual 1099 forms and complete required IRS filings.

Maintain organized and accurate accounts payable records.

Support accounts receivable activities, with a primary focus on afterschool program billing and related receivables.

Enter and maintain afterschool invoices, drop-in charges, adjustments, refunds, and other applicable billing activity in Popsicle.

Process and record customer and student-related payments and receipts.

Process bank deposits and ensure deposits are accurately recorded in the accounting system.

Monitor outstanding afterschool receivables and follow up on past-due balances as needed.

Assist with monthly accounts receivable reconciliations and reporting.

Provide limited support related to student billing in Blackbaud Tuition Management as needed.

Financial Policy & Process Support

Serve as a resource to faculty and staff regarding the school’s financial policies and procedures.

Help ensure adherence to established policies and procedures related to purchasing, approvals, account coding, credit card use, receipts, and submission deadlines.

Educate and re-educate faculty and staff on Business Office procedures and expectations as needed.

Help identify recurring issues or gaps in understanding and work with the Controller to improve communication, training, and processes.

Maintain a professional and service-oriented approach when helping employees navigate financial procedures.

Business Office Administration & Mail

Serve as the primary point person for the Business Office’s incoming and outgoing mail.

Ensure that Business Office mail is reviewed and sorted daily and distributed promptly to the appropriate staff member.

Process outgoing Business Office mail and coordinate postage and mailing needs.

Maintain an organized system for handling incoming and outgoing correspondence and deliveries.

Assist with general administrative functions of the Business Office as needed.

Other Business Office Responsibilities

Assist with month-end close and account reconciliations.

Assist with audit requests and financial reporting.

Maintain accurate financial records and supporting documentation.

Provide general administrative support to the Business Office as needed.

Work collaboratively with the Controller and other members of the Business Office to improve financial processes and ensure timely completion of department responsibilities.

Perform other duties as assigned by the Controller.

Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.

Minimum 2-5 years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting role.

Experience with accounting software required; Blackbaud experience preferred.

Experience with billing or payment systems is a plus; experience with Popsicle is helpful but not required.

Strong attention to detail and organizational skills.

Excellent communication skills, both orally and in writing.

Ability to manage multiple priorities and meet established deadlines.

Demonstrated ability to maintain confidentiality and handle sensitive financial information with discretion.

Ability to work independently while collaborating effectively with faculty, staff, families, vendors, and the Business Office team.

Strong customer service skills and the ability to communicate in a clear, helpful, and professional manner.

Knowledge of nonprofit accounting is a plus.

Must be able to complete a satisfactory background check.

Schedule & Compensation

Salary range: $65,000-$75,000, commensurate with experience. This is a full-time, 12-month position.

Schechter Boston strives to provide a competitive salary and comprehensive benefits package that supports our faculty and staff, including: health insurance, prescription drug benefits, vision, healthcare/dependent care flexible spending account (FSA), long-term disability, life insurance, employee assistance program (EAP), 403(b) with employer matching, tuition reduction for employees' children, paid holidays, vacation, sick and personal time, and early dismissal on Fridays.

Schechter Boston creates a Jewish educational experience where each child, from 12 months through eighth grade, is known, belongs, is engaged, and is inspired.

Our faculty, staff, and students benefit from a highly collaborative and mutually supportive environment where individual strengths are recognized and cultivated, and where every person contributes to the learning and success of the community as a whole.

We seek individuals who thrive in a culture grounded in the following values: