Accounts Receivable & Payable Specialist (Shop)

Proficient Auto Logistics; Ogden (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

Proficient Auto Logistics is seeking an Accounts Receivable & Payable Specialist (Shop) in Ogden, UT to ensure timely invoicing, purchase orders, and repair-related expenses are processed accurately. The role collaborates with shop personnel to document and code invoices, close purchase orders in FleetVIEW, and reconcile vendor payments.

The ideal candidate has 2+ years in AP/AR or billing, a background in transportation or logistics, and proficiency with MS Outlook, Excel, Word, and ERP/TMS

Qualifications

• 2+ years of accounts payable or accounts receivable or billing experience.
• Transportation or logistics industry experience preferred.
• Proficient in MS Outlook, Excel and Word.
• Familiar with ERP/TMS systems such as Acumatica and FleetVIEW.

Responsibilities

• Process vendor invoices with proper coding, documentation, and approval.
• Review repair orders and close POs in FleetVIEW for accuracy.
• Manage vendor payments and resolve billing discrepancies.
• Collect and reconcile customer payments.
• Reconcile AP records and assist month-end close.
• Respond to vendor and customer inquiries and maintain relationships.
• Maintain financial records and supporting docs for audits.
• Perform other duties as assigned.

Skills

AP/AR experience

Vendor communications

MS Excel

Education

Associate’s Degree in Accounting/Finance or related field

Tools

Acumatica

FleetVIEW

ERP/TMS systems

Job description

Position:Accounts Receivable & Payable Specialist (Shop)

Location: Ogden, UT

Job Id:417

# of Openings:1

About Proficient Auto Logistics

Proficient Auto Logistics is the leading specialized freight company focused on providing auto transportation and logistics services. Through the combination of nine industry-leading operating companies, including four since IPO debut May 2024, PAL operates the largest auto transportation fleet in North America, offering a broad range of services primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, and regional rail yards to auto dealerships around North America. As a combined entity, we operate the largest auto transportation fleet in North America with over 90 terminal locations and over 1,650 employees, a majority of whom are drivers. We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

About Proficient Auto Logistics

Proficient Auto Logistics is the leading specialized freight company focused on providing auto transportation and logistics services. Through the combination of nine industry-leading operating companies, including four since IPO debut May 2024, PAL operates the largest auto transportation fleet in North America, offering a broad range of services primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, and regional rail yards to auto dealerships around North America. As a combined entity, we operate the largest auto transportation fleet in North America with over 90 terminal locations and over 1,650 employees, a majority of whom are drivers. We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs). Job Summary The Accounts Receivable and Payable (AR/AP) Specialist supports shop operations by ensuring the timely and accurate processing of invoices, purchase orders, and repair-related expenses. This role is responsible for reviewing and processing invoices associated with parts, maintenance services, and third-party repairs, while maintaining strong relationships with vendors and internal stakeholders. The Specialist partners closely with shop personnel to ensure repair orders, purchase orders, and vendor payments are properly documented, approved, coded, and reconciled in accordance with company policies.

Essential Duties and Responsibilities

• Process vendor invoices related to parts, maintenance, and third-party repairs, ensuring proper coding, documentation, and approval
• Review repair orders and close purchase orders in the company's fleet maintenance management system (FleetVIEW), ensuring expenses are accurate and properly recorded
• Manage vendor payments and resolve billing discrepancies with shop personnel and vendors
• Collect and reconcile customer payments, ensuring accurate recording and documentation
• Reconcile accounts payable records and support month-end close activities
• Respond to vendor and customer inquiries and maintain positive business relationships
• Maintain accurate financial records and supporting documentation to support audits, compliance requirements, and financial reporting
• Perform other duties and responsibilities as assigned

Requirements

• High School Diploma or GED; Associate’s Degree in Accounting, Finance, Business or related field preferred
• 2 + years of accounts payable, accounts receivable, or billing experience
• Transportation or logistics industry experience preferred
• Knowledge of general accounting practices for accounts receivable and cash management
• Proficient in Microsoft Outlook, Excel and Word, as well as accounting software and ERP/TMS systems (Acumatica and FleetVIEW preferred)
• Highly organized, detail oriented, and proactive
• Excellent written and verbal communication skills

EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.