Accounts Receivable & Payable Specialist (Shop)

Proficient-Auto-Logistics; Ogden (UT); On-site; USD 48,000 - 68,000; Full time

Job summary

Proficient Auto Logistics is seeking an Accounts Receivable & Payable Specialist (Shop) in Ogden, UT. You will process invoices, manage vendor payments, and support repair orders in FleetVIEW and related systems.

The role requires 2+ years in AR/AP or billing, with preferred experience in logistics. Strong attention to detail and communication are essential for maintaining vendor relations and accurate financial records.

Qualifications

• High School Diploma or GED; Associate’s Degree in Accounting, Finance, Business or related field preferred
• 2+ years of accounts payable, accounts receivable, or billing experience
• Transportation or logistics industry experience preferred
• Knowledge of general accounting practices for accounts receivable and cash management
• Proficient in Outlook, Excel and Word, plus ERP/TMS systems (Acumatica and FleetVIEW preferred)
• Highly organized, detail oriented, and proactive
• Excellent written and verbal communication skills

Responsibilities

• Process vendor invoices related to parts, maintenance, and third-party repairs with proper coding and approval
• Review repair orders and close purchase orders in FleetVIEW, ensuring accuracy
• Manage vendor payments and resolve billing discrepancies with shop personnel and vendors
• Collect and reconcile customer payments, ensuring accurate recording
• Reconcile accounts payable records and support month-end close activities
• Respond to vendor and customer inquiries and maintain positive relationships
• Maintain accurate financial records and supporting documentation for audits and reporting
• Perform other duties as assigned

Skills

Attention to detail

Communication

Organizational skills

Education

Associate’s Degree in Accounting, Finance, Business or related field

Tools

FleetVIEW

Acumatica

Microsoft Excel

ERP/TMS systems

Job description

Position:Accounts Receivable & Payable Specialist (Shop)

Location: Ogden, UT

Job Id:417

# of Openings:1

About Proficient Auto Logistics

Proficient Auto Logistics is the leading specialized freight company focused on providing auto transportation and logistics services. Through the combination of nine industry-leading operating companies, including four since IPO debut May 2024, PAL operates the largest auto transportation fleet in North America, offering a broad range of services primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, and regional rail yards to auto dealerships around North America. As a combined entity, we operate the largest auto transportation fleet in North America with over 90 terminal locations and over 1,650 employees, a majority of whom are drivers. We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

About Proficient Auto Logistics

Proficient Auto Logistics is the leading specialized freight company focused on providing auto transportation and logistics services. Through the combination of nine industry-leading operating companies, including four since IPO debut May 2024, PAL operates the largest auto transportation fleet in North America, offering a broad range of services primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, and regional rail yards to auto dealerships around North America. As a combined entity, we operate the largest auto transportation fleet in North America with over 90 terminal locations and over 1,650 employees, a majority of whom are drivers. We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs). Job Summary The Accounts Receivable and Payable (AR/AP) Specialist supports shop operations by ensuring the timely and accurate processing of invoices, purchase orders, and repair-related expenses. This role is responsible for reviewing and processing invoices associated with parts, maintenance services, and third-party repairs, while maintaining strong relationships with vendors and internal stakeholders. The Specialist partners closely with shop personnel to ensure repair orders, purchase orders, and vendor payments are properly documented, approved, coded, and reconciled in accordance with company policies.

Essential Duties and Responsibilities

• Process vendor invoices related to parts, maintenance, and third-party repairs, ensuring proper coding, documentation, and approval
• Review repair orders and close purchase orders in the company's fleet maintenance management system (FleetVIEW), ensuring expenses are accurate and properly recorded
• Manage vendor payments and resolve billing discrepancies with shop personnel and vendors
• Collect and reconcile customer payments, ensuring accurate recording and documentation
• Reconcile accounts payable records and support month-end close activities
• Respond to vendor and customer inquiries and maintain positive business relationships
• Maintain accurate financial records and supporting documentation to support audits, compliance requirements, and financial reporting
• Perform other duties and responsibilities as assigned

Requirements

• High School Diploma or GED; Associate’s Degree in Accounting, Finance, Business or related field preferred
• 2 + years of accounts payable, accounts receivable, or billing experience
• Transportation or logistics industry experience preferred
• Knowledge of general accounting practices for accounts receivable and cash management
• Proficient in Microsoft Outlook, Excel and Word, as well as accounting software and ERP/TMS systems (Acumatica and FleetVIEW preferred)
• Highly organized, detail oriented, and proactive
• Excellent written and verbal communication skills

EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.