Accounts Payable/ Accounts Receivable Associa

Ford Hotel Supply Co.; St. Louis (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

A reputable supply company in St. Louis, MO, is seeking an entry-level Accounts Payable / Receivable Associate. This role involves maintaining vendor and customer profiles in NetSuite, processing invoices and payments, and ensuring accuracy in financial transactions. Candidates should hold an associate degree in Accounting or Business and have a basic understanding of accounting processes. The position requires strong organizational skills, attention to detail, and effective communication. This is a full-time, on-site position.

Qualifications

• 0–2 years of experience in an accounting or bookkeeping role.
• Strong attention to detail and organizational skills.
• Basic understanding of Accounts Payable and Receivable processes.

Responsibilities

• Maintain vendor and customer profiles in NetSuite.
• Process vendor invoices and customer payments.
• Create and process sales orders and customer invoices.

Skills

Attention to detail

Organizational skills

Basic accounting knowledge

Effective communication

Education

Associate’s degree in Accounting or Business

Bachelor’s degree in Accounting

Tools

NetSuite

Excel

Google Sheets

Job description

Overview

Accounts Payable / Receivable Associate (Entry Level) — Location: St. Louis, MO. Job Type: Full-time (On-site)

About Servco Equipment Company

Servco Equipment Company, located in St. Louis, Missouri, has been building hardworking commercial and institutional foodservice facilities since 1947. With our in-house design staff and metal fabrication shop, we specialize in custom, turnkey facilities for customers of all sizes including hospitals, corporate offices, hotels, casinos, and correctional facilities.

Responsibilities

• Accounts Payable and Vendor Disbursements
  • Maintain vendor profiles and set up new vendors in NetSuite
  • Create Purchase Orders in NetSuite as needed
  • Receive Purchase Orders in NetSuite as needed
  • Process and post incoming vendor invoices in NetSuite
  • Match invoices to purchase orders and receiving; investigate and resolve variances
  • Attach/scan vendor invoices and supporting documentation into NetSuite
  • Select approved vendor invoices for payment
  • Support preparation and mailing of signed paper checks
  • Prepare and send notification of ACH electronic remittances
  • Maintain and update a cash/disbursement spreadsheet for all disbursements
  • Create and process vendor return merchandise credits as necessary
  • Other duties as necessary
• Billing and Customer Receipts
  • Maintain customer profiles and set up new customers in NetSuite
  • Create sales orders in NetSuite as needed
  • Fulfill sales orders in NetSuite as needed
  • Review sales orders and fulfilled orders for accuracy and completeness
  • Process sales orders to customer invoices in NetSuite
  • Verify accuracy and completeness of crating/shipping/freight on fulfilled sales orders
  • Verify accuracy and completeness of sales tax on fulfilled sales orders
  • Create customer invoices and send invoices (mail/electronic) to customers
  • Create and process customer returns/credits as necessary
  • Process and post incoming customer payments/ACH to proper customer/invoice
  • Investigate and resolve variances between remittance and amount due
  • Maintain and update a cash/receipts spreadsheet for all remittances
  • Other duties as necessary

Qualifications

• Associate’s degree in Accounting or Business or relevant work experience.
• Bachelor’s degree in Accounting preferred
• 0–2 years of experience in an accounting, bookkeeping, or office support role (internships welcome)
• Basic understanding of Accounts Payable and Accounts Receivable processes
• Strong attention to detail and ability to stay organized with multiple priorities
• Comfortable using software systems; willingness to learn NetSuite (experience is a plus, but not required)
• Working knowledge of Excel/Google Sheets (sorting, filters, basic formulas)
• Strong communication and follow-through; professional customer/vendor interaction
• Ability to handle confidential information with integrity

Preferred Skills

• NetSuite (or other ERP) experience
• Experience matching invoices to PO/receiving and resolving variances
• Experience with check runs, ACH remittances, and credits/returns processing