ACCOUNTS PAYABLE ACCOUNTING SPECIALIST

Metropolitan-Family-Service; Gresham (OR); Hybrid; USD 40,000 - 60,000; Part time

Benefits offered by this job

Remote work opportunities

Job summary

Metropolitan Family Service is seeking an Accounts Payable Accounting Specialist to support the Finance Department. Under the supervision of the Controller or CFO, this role handles vendor invoices, coding, and payment processing, and provides billing support and general ledger assistance.

The position is 20 hours per week (.50 FTE) in the Civic Office with some remote work opportunities, requiring strong attention to detail, proficiency with Financial Edge, Google and Microsoft products, and

Qualifications

• Bachelor's degree in Finance, Accounting or related field is preferred or equivalent experience.
• Minimum of five years of Accounts Payable experience.
• Experience with Financial Edge AP and GL modules is beneficial.

Responsibilities

• Process invoices using Financial Edge, including approvals and coding.
• Vendor management: establish relationships, resolve issues, negotiate terms.
• Maintain accurate vendor records and retire old vendors as needed.
• Lead annual 1099 issuance process.
• Review petty cash and reconcile accounts.
• Ensure compliance with tax regulations and internal controls.

Skills

Attention to detail

Basic software skills

Google Workspace proficiency

Deadline management

Internal controls

Confidentiality

Communication

Education

Bachelor's degree in Finance/Accounting

Tools

Financial Edge

Banking software

Job description

Metropolitan Family Service Position DescriptionPosition Title:Accounts Payable Accounting SpecialistLocation:MFS Civic Office (with some opportunities for remote work)Reports To:ControllerDept/Program:Finance FTE: .50 FTE (20 hours/week)Status:Non-exemptCreated:July 2026 Job Number: FAPS0720General Description:Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.Values:We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.General Function:Under the supervision of the Controller or CFO, the Accounts Payable Specialist is responsible to support the MFS Finance Department. Position will support accounts payable, billing support, general ledger support, and other duties as assigned.Essential Duties and Responsibilities:DiversityValues working in a multi-cultural, diverse environmentValues and supports inclusion and program access for clientsSupports agency goals for enhancing diversity within department areasCollaborationAbility to work effectively in collaboration within all departments of MFS as well as other agencies, and within MFS program areasAbility and commitment to work effectively within a team-dependent environmentAbility to work and communicate effectively with a broad range of individuals and groupsTeamworkAbility to work independently and to collaborate with other MFS staff and volunteers to model effective teamwork skillsFinance ResponsibilitiesProcessing Invoices: Utilizing the Financial Edge accounting software package, handling all functions related to paying vendors, including receiving, obtaining approval, and coding of invoicesVendor Management: Establishing and maintaining strong relationships with vendors, resolving issues, and negotiating payment termsSupport the maintenance of accurate vendor records including retiring old vendors out of the systemMaintain accurate and current list of A/P aging scheduleLead annual 1099 issuance processManage petty cash review and reconciliationEnsuring compliance with tax regulations and internal controls to safeguard company assetsHelp organization staff transition to a Purchase Order systemEnsure payable transactions are correctly entered into the bank’s positive pay systemProcess Improvement: Identifying opportunities for process automation and efficiency improvements within the AP workflowWorking with cross-functional teams, including Programs, HR, and IT, to ensure policy compliance and resolve issuesComply with Metropolitan Family Service policies and procedures as outlined in the Employee HandbookOther duties may be assigned by the ControllerKnowledge, Skills and Abilities Required:Demonstrated experience with attention to detailDemonstrated experience with basic software skillsFamiliarity and high level of functionality with Google and Microsoft products, especially with Google sheets and Google drive, is essentialAbility to meet weekly deadlines and manage variable workloadAbility to document processes and identify appropriate internal control measureSound technical accounting skills, analytical abilities, good judgement including ability to effectively use financial IT tools, systems and programsAbility to provide excellent support and responsiveness to both internal staff and external partnersWell organized and self-directedValues working in a multi-cultural, diverse environmentAbility to work within a team dependent environmentAbility to proactively problem-solveAbility to maintain professional boundaries and confidentialityManual and physical dexterity allowing for performance of job functions, including computer use, phone use, copying, filing and using office equipmentEducation and Experience Requirements:Prefer Bachelor degree in Finance, Accounting or related field or related, equivalent experienceMinimum of five years of A/P experienceExperience with bank credit card management systemsFamiliarity with Financial Edge accounting software especially the A/P and General Ledger modules is very beneficialOther Requirements:Personal transportation allows for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.MFS requires all employees and volunteers to complete a criminal background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.Work Environment:Position requires the following schedule each week to meet essential departmental needs:Tuesday – 4 hours a day during the working hours of 8:00 am – 5:00 pm, working at the Civic office (with possible remote work opportunities)Wednesday – 4 hours a day during the working hours of 8:00 am – 5:00 pm, working at the Civic office (with possible remote work opportunities)Thursday – 8 hours a day during working between the hours of 8:00 am – 5:00 pm. This is a required in office (at the Civic office) working day.Friday – 4 hours a day during the working hours of 8:00 am – 5:00 pm, working at the Civic office (with possible remote work opportunities)Work is normally performed in an office environment and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work. Position requires ability to sit for extended periods as well as stand occasionally. Position requires use of computer, telephone, copier and may require accessing locations by use of stairs.Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQIA2S+ linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.