PROGRAM ASSISTANT - CS

Metropolitan-Family-Service; Portland (OR); On-site; USD 20,664 - 27,552; Part time

Job summary

Metropolitan Family Service seeks a Program Assistant to support the SUN after school program at Cherry Park Elementary. Under the SUN Site Manager, you will assist with data entry, attendance, and daily operations, helping ensure a safe, welcoming environment for students.

This role involves coordinating events, maintaining records, communicating with families and partners, and providing administrative support to the SUN site office, with opportunities to grow and contribute to community-based

Qualifications

• High school diploma or GED or equivalent, with relevant experience.
• Experience coordinating data entry, attendance, and administrative tasks.
• Ability to work with diverse groups and maintain confidentiality.
• Proficiency in Microsoft Office and Google Suite.

Responsibilities

• Oversee general functioning of the after school/summer program, including set-up and clean-up, maintaining attendance records, supplies, and transitions throughout the building.
• Assist Site Manager with duties including: data entry, student attendance tracking, implementing positive behavior incentive plans, community and family event planning, and maintaining community partnerships.
• Act in a general support role for after school Activity Leaders and students.
• Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activities.
• Assist in the planning and coordination of family and community events.
• Coordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needs.

Skills

Communication

Time management

Multitasking

Teamwork

Data entry

Education

High School diploma or GED

Tools

Microsoft Office

Google Suite

Job description

Metropolitan Family ServicePosition DescriptionPosition Title: Program AssistantReports To: SUN Site ManagerLocation: Cherry Park Elementary SchoolDept/Program: Community SchoolsStatus: Non-exempt______________________________________________________________________________General Description:Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.Agency Culture:We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.General Function:Under the supervision of the SUN Site Manager, the Program Assistant will support day to day activities, data entry, maintain documents, maintain client information and assist with SUN after school program overall operations.Program Schedule:Fall Term: September 28th-November 19th, Monday-Thursday 3:00-6:00Winter Term: January 11th-March 4th, Monday-Thursday 3:00-6:00Spring Term: April 5th-May27th, Monday-Thursday 3:00-6:00Occasional days between program terms to support events, prep lessons, and enter data/administrative tasksCORE VALUESEquity & Social JusticeValues working in a multicultural, diverse environmentValues and supports inclusion and program access for clientsSupports agency goals for reducing disparities in outcomes for communities of colorAdopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilegeCollaboration and TeamworkAbility to collaborate and communicate effectively with a broad range of individuals and groups within all program areas of MFS as well as other agenciesValues the inclusion of multiple voices, including clients/service users, in the design and implementation of programs and services.Essential Duties and ResponsibilitiesOversee general functioning of the after school/summer program, including set-up and clean-up, maintaining attendance records, supplies, and transitions throughout the buildingAssist Site Manager with duties including: data entry, student attendance tracking, implementing positive behavior incentive plans, community and family event planning, and maintaining community partnershipsAct in a general support role for after school Activity Leaders and studentsFacilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activitiesAssist in the planning and coordination of family and community eventsCoordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needsAssist with the outreach and recruitment of community organizations and resources to support family health and social service needsComplete the accurate count of suppers served to students dailyDevelop positive working relationships with students, families, teachers, school staff, community partners, volunteers, office staff and custodiansProvide administrative support to SUN site office including answering incoming calls, responding and routing voicemail messages for our programsOversee and maintain of office supplies and program inventory, ensure needed supplies are available for staffMaintain office calendar for meetings and ensure up to date information is available on wall calendarProvide support to new or existing staff on making identification badgesLightly maintain the cleanliness of office environment includingBecome familiar with our digital system, various programs, and equipment in the office.Basic data entry and information upkeep, maintain client info, spreadsheets, casual program signage and other dataOther duties as assignedKnowledge, Skills and Abilities Required:Ability to work with diverse groups and provide a welcoming environment to studentsAbility to effectively manage and maintain confidential and sensitive informationWork effectively within a team-dependent environmentAbility to manage multiple projects simultaneouslyDemonstrate flexibility to adapt to changing priorities and responsibilities depending on the needs of the position/departmentPossession of strong verbal and written communication skills in a language in addition to English is beneficialCompetency in using Microsoft Office and Google SuitePossesses excellent time management, prioritization and organizational skillsAbility and commitment to continuous quality improvements and innovationSuccessful knowledge of and competency to operate a personal computer and utilization of the internetCompetency in using Microsoft Office and Google SuiteEducation and Experience Requirements:High School diploma or GED or equivalent, relevant experienceExperience teaching and/or working with school aged studentsOther Requirements:Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.MFS requires all employees and volunteers to complete a criminal background check which includes a fingerprint background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.Work Environment:Work is normally performed in a collaborative classroom/office environment and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work. Position requires regular use of computer, telephone, fax machine, scanner, copier and may require accessing locations by use of stairs. Some bending and lifting could be necessary. Must be able to comfortably lift and carry up to 25 pounds on an occasional basis.Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQ+, linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.