Accounts Payable Specialist

Catholic Community Services of Western Washington; Seattle (WA); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life and LTDI

HSA and FSA

PTO, sick time, 15 days vacation

12 holidays + 1 personal holiday

CCS/AHA 403(b) Savings Plan

Employee Assistance Program (EAP)

Job summary

Catholic Community Services of Western Washington is seeking an Accounts Payable Specialist in Seattle to manage full-cycle AP functions, review invoices, enter data, process payments, and reconcile credit card activity. You will collaborate with program staff for accurate coding, support annual audits, and contribute to process improvements within the department.

The role requires 2–4 years AP experience, AA in Accounting or Finance (or equivalent), and strong GAAP knowledge.

Qualifications

• AA in Accounting or Finance or 3 years of equivalent experience with evidence of increasing responsibility that aligns with leading projects, team development and fostering positive employee engagement/culture
• 2 to 4 years of progressive AP experience
• Strong knowledge of GAAP and nonprofit fund accounting
• Strong attention to detail and organizational skills
• Strong problem-solving skills and ability to work independently
• Support and uphold the mission, beliefs and values of Catholic Community Services
• Support and contribute to a creative, collaborative and respectful environment that promotes teamwork
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations

Responsibilities

• Perform AP data input into the accounting system ensuring that amounts and vendor agree to the supporting documentation
• Import invoice payments from excel spreadsheets into AP for monthly payments
• Review invoices submitted into ERP system and ensure coding, vendors, amounts, invoice numbers, and descriptions are appropriate
• Reconcile agency credit card transactions and accounts payable activity by reviewing vendor statements, identifying discrepancies and ensuring timely resolution of differences
• Takes ownership of the team Accounts Payable email box. Assigns vendor inquires and takes the lead on escalated issues
• Always Provides excellent Customer Service to both internal and external customers
• Work closely with program staff to ensure accurate coding, resolve discrepancies and provide support on accounts payable processes
• Assist in preparation documents for annual audit of accounts payable and payroll posting expenses
• Print checks for vendors and promote ACH to our internal customers and external customers
• Assist in managing unclaimed property by identifying outstanding checks, conducting due diligence and ensuring compliance with state reporting requirements
• Takes a lead role in identifying and recommending process improvements to enhance efficiency, accuracy and compliance within the department
• Builds strong working relationships with the accounting team and other departments to enhance efficiency and teamwork
• Demonstrates strong time management skills by balancing competing priorities and completing work in a timely manner
• Works closely with AP Manager on special project as assigned

Skills

Accounts Payable experience

Excel

GAAP knowledge

Nonprofit accounting

Attention to detail

Problem-solving

Education

AA in Accounting or Finance or equivalent experience

Tools

ERP software

Accounting software

Job description

Overview

For over a century, Catholic Community Services of Western Washington (CCSWW) has provided services for youth, immigrants, older adults, and people experiencing homelessness throughout western Washington state. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the delivery of quality, integrated services and housing. Our focus is on those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice.

If this is your passion, we would like you to join us.

Full-time position starting at $27.27 - $34.00/hr. (D.O.E) with a competitive benefits package:

• Medical, Dental, Vision, Life Insurance and Long-Term Disability
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Generous paid time off (PTO), paid sick time, 15 days of paid vacations
• 12 days of paid holidays, plus one (1) personal holiday
• CCS/AHA 403(b) Employee Savings Plan
• Employee Assistance Program (EAP)

Positions Available: 1

Position Location: Seattle

The Accounts Payable (AP) Specialist is a key member of the accounting team responsible for ensuring accurate, efficient, and timely processing of financial transactions. This position is responsible for managing full-cycle accounts payable functions, including invoice review, data entry, payment processing, and credit card reconciliation.

AP Specialist is primarily responsible to:

• Perform AP data input into the accounting system ensuring that amounts and vendor agree to the supporting documentation
• Import invoice payments from excel spreadsheets into AP for monthly payments
• Review invoices submitted into ERP system and ensure coding, vendors, amounts, invoice numbers, and descriptions are appropriate
• Reconcile agency credit card transactions and accounts payable activity by reviewing vendor statements, identifying discrepancies and ensuring timely resolution of differences.
• Takes ownership of the team Accounts Payable email box. Assigns vendor inquires and takes the lead on escalated issues.
• Always Provides excellent Customer Service to both internal and external customers.
• Work closely with program staff to ensure accurate coding, resolve discrepancies and provide support on accounts payable processes.
• Assist in preparation documents for annual audit of accounts payable and payroll posting expenses
• Print checks for vendors and promote ACH to our internal customers and external customers.
• Assist in managing unclaimed property by identifying outstanding checks, conducting due diligence and ensuring compliance with state reporting requirements
• Takes a lead role in identifying and recommending process improvements to enhance efficiency, accuracy and compliance within the department
• Builds strong working relationships with the accounting team and other departments to enhance efficiency and teamwork
• Demonstrates strong time management skills by balancing competing priorities and completing work in a timely manner
• Works closely with AP Manager on special project as assigned.

All employees working in CCS have the responsibility for developing and safekeeping a workplace, which values and supports a culturally diverse work environment. Employees’ treatment of each other, their willingness to try new ways and ideas – all these things contribute greatly to the organization’s success in providing an open, culturally enriched and diverse workplace.

JOB CONDITIONS

Working conditions include working in an office environment.

PHYSICAL & MENTAL ACUITY DEMANDS

The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (To Comply with the Americans with Disability Act of 1990 (ADA), which prohibits discrimination against qualified individuals on the basis of disability, it is necessary to specify the physical, mental and environmental conditions of the Essential Duties of the job. “F” for frequent; “O” for occasional; “N” for not at all).

• Able to hear telephone rings, phone conversation, emergency alarms and client conversations. (F)
• Ability to see to assess for safety in office and about the community. (F)
• Able to speak clearly in person and on the telephone. (F)
• Able to read normal size print and handwritten information. (F)
• Able to sit for sustained periods of time. (F)
• Mobility of hands/arms to enable use of computer and other office equipment. (F)
• Able to make independent decisions and apply sound judgment in performing job duties. (F)

QUALIFICATIONS

Minimum Qualifications:

• AA in Accounting or Finance or 3 years of equivalent experience with evidence of increasing responsibility that aligns with leading projects, team development and fostering positive employee engagement/culture
• 2 to 4 years of progressive AP experience
• Strong knowledge of accounting software and Excel functionality
• Strong understanding of GAAP and nonprofit fund accounting
• Strong attention to detail and organizational skills
• Strong problem-solving skills and ability to work independently
• Support and uphold the mission, beliefs and values of Catholic Community Services
• Support and contribute to a creative, collaborative and respectful environment that promotes teamwork
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations

Preferred Qualifications:

• Experience working in a non-profit environment

Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors. Please let us know if you need special accommodations to apply or interview for this position.

Catholic Community Services is an Equal Opportunity Employer. Visit www.ccsww.org to learn more.