Accounts Payable Accountant I

Consolidated Electrical Distributors; Irving (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Profit Sharing

Health Insurance

401(k)

Paid Sick Leave

Paid Holidays

Paid Vacation

Teladoc

Paid Pregnancy & New Parent Leave

Job summary

Consolidated Electrical Distributors is seeking an Accounts Payable Accountant I in Irving, TX. The role focuses on one area within the AP department, such as Same-Day Payment Processing, Vendor Management, Invoice review, Expense Reimbursements, Research, or Customer Service.

The position reports to the Accounts Payable Manager and requires accuracy, strong communication, and the ability to manage deadlines in a high-volume environment.

Qualifications

• Experience in clerical or similar position, accounting/finance/shared service environment preferred.
• Attention to detail and proven ability to follow standard procedures.
• Strong verbal and written communication skills.
• Customer-focused, team player.
• Ability to organize and prioritize tasks, meeting required deadlines.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience with Microsoft Dynamics 360, Laserfiche and ExponentHR is a plus.
• Experience in a high-volume, paper-centric AP department is a plus.
• Customer Service / Call center experience is a plus.

Responsibilities

• Research invoice payment status and outstanding payments.
• Respond to vendor and field inquiries via email and telephone in a courteous, timely and professional manner.
• Vendor setup and maintenance, including managing W-9 documentation as needed.
• Enter invoices, ensuring proper approval and supporting documentation.
• Review and verify invoices and check requests.
• Process payment journals in accordance with company timelines (daily and monthly payment runs).
• Process corrections and voids when errors are identified or payments returned.
• Monitor and reconcile payment programs (Paymode-X and Virtual Payables).
• Review expense reimbursement requests for documentation and approval.
• Assist with filing claims for Unclaimed Property, tracking claims and recoveries.
• Manage department mail daily.
• Maintain proper storage of invoices, checks and documents by organizing, scanning, and filing.
• Prepare checks for mailing.
• Provide documentation and support for external audits.
• Maintain proper record retention according to company policy.
• Other duties as assigned by AP Supervisor or Accounting Operations Manager.

Skills

Attention to detail

Verbal and written communication

Customer-focused

Organize and prioritize tasks

Education

High School diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Dynamics 360

Laserfiche

ExponentHR

Job description

Summary

Job title: Accounts Payable Accountant I

Department: Accounting Operations

Description

Summary:

The Accounts Payable Accountant’s primary role will focus on one area within the department, which may include Same-Day Payment Processing, Vendor Management, Invoice review, Expense Reimbursements, Research and/or Customer Service.

Reports to: Accounts Payable Manager

Minimum Qualifications:

• Experience in clerical or similar position, accounting/finance/shared service environment preferred
• Attention to detail and proven ability to follow standard procedures
• Strong verbal and written communication skills
• Customer-focused, team player
• Ability to organize and prioritize tasks, meeting required deadlines
• Proficiency in Microsoft Excel, Word and Outlook
• Proficiency in Microsoft Dynamics 360, Laserfiche and / or ExponentHR a plus
• Experience in a high-volume, paper-centric and fast-paced AP department a plus
• Customer Service / Call center experience a plus

Preferred Qualifications:

• High School diploma
• 1-5 years’ experience in clerical or similar position, accounting or finance environment preferred
• Proficiency in Microsoft Excel and Outlook.
• Strong verbal and written communication skills
• Strong customer service and organizational skills
• Propensity to review own work to ensure accuracy
• Ability to follow instructions and company policies
• Ability to meet deadlines

Working Conditions:

Operates in a professional office environment which may require sitting and working at a computer workstation for extended periods.

Supervisory Responsibilities:

No

Essential Job Functions:

Responsibilities include, but may not be limited to, the following:

• Research invoice payment status and outstanding payments
• Respond to vendor and field inquiries via email and telephone in a courteous, timely and professional manner
• Vendor set up and maintenance, including managing W-9 documentation as needed
• Enter invoices, ensuring proper approval and supporting documentation
• Review and verify invoices and check requests
• Process payment journals in accordance with Company timelines (daily and monthly payment runs)
• Process corrections and voids when errors are identified or payments returned
• Monitor and reconcile payment programs, Paymode-X and Virtual Payables
• Review expense reimbursement requests for appropriate documentation and approval
• Assist with filing claims for Unclaimed Property, tracking claims and recoveries
• Manage department mail by opening, sorting and distributing it on a daily basis
• Maintain proper storage of invoices, checks and other documents by organizing, scanning, and filing them
• Prepare checks for mailing
• Provide documentation and support for external audits
• Maintain proper record retention according to company policy
• Other duties as assigned by the Accounts Payable Supervisor or Accounting Operations Manager

CED is an Equal Opportunity Employer - Disability | Veteran

Other Compensation:

The following additional compensation may be applicable for this position:

• Profit Sharing

Benefits:

Benefits available for this position are:

• Insurance - Medical, Dental, Vision Care for full-time positions
• Disability Insurance
• Life Insurance
• 401(k)
• Paid Sick Leave
• Paid Holidays
• Paid Vacation
• Health Savings Account (HSA) and matching
• Dependent Care Flexible Spending Account (FSA)
• Teladoc
• Paid Pregnancy & New Parent Leave