Accounts Payable and Payroll Analyst

Prolong Pharmaceuticals, LLC; SOUTH PLAINFIELD (NJ); On-site; USD 60,000 - 85,000; Full time

Job summary

Prolong Pharmaceuticals, LLC in New Jersey is seeking an Accounts Payable and Payroll Analyst to ensure accuracy in invoice processing, vendor payments, benefit bills, and payroll deductions. The role requires meticulous attention to detail and clear communication with vendors and employees to maintain accurate financial and payroll records.

The successful candidate will handle AP duties such as invoice matching, expense approvals, and vendor inquiries, as well as payroll duties including

Qualifications

• Associate's degree or higher in accounting or finance.
• 2 to 4 years' experience in accounts payable or payroll processing.
• Experience using Paylocity payroll system or other payroll systems.
• Experience using Netsuite's financial management system a plus.

Responsibilities

• Receive, verify, and match vendor invoices against purchase orders (POs) and receiving documentation.
• Review and approve employee expense reports, checking for proper itemized receipts and policy compliance.
• Process vendor payments via ACH, check, or wire transfer according to established payment terms.
• Investigate and resolve invoice discrepancies, billing disputes, and vendor inquiries.
• Reconcile monthly AP sub-ledgers, vendor statements, and open liability/aging reports.
• Process bi-weekly payroll runs, including new hires, terminations, and salary adjustments.
• Review and edit employee time-card punches, overtime calculations, and leave accruals in partnership with managers.
• Review and reconcile month benefit bills.
• Answer internal employee inquiries regarding pay discrepancies, direct deposits, and tax forms.

Skills

Attention to detail

Communication skills

Time management

Organizational skills

Independent and collaborative

Education

Associate's degree or higher in accounting or finance

Tools

Paylocity

NetSuite

Microsoft Excel

Job description

Description

Position Summary

Accounts Payable and Payroll Analyst is a dynamic role within the Finance Department ensuring accuracy in invoice processing, vendor payments, benefit bills and payroll deductions. The successful candidate will have meticulous attention to detail, ability to communicate clearly to vendors and employees to ensure accuracy of financial and payroll records.

Essential Duties and Responsibilities:

Accounts Payable (AP) Duties

• Invoice Processing: Receive, verify, and match vendor invoices against purchase orders (POs) and receiving documentation.
• Expense Management: Review and approve employee expense reports, checking for proper itemized receipts and policy compliance
• Disbursements & Payments: Process vendor payments via ACH, check, or wire transfer according to established payment terms
• Vendor Relations: Investigate and resolve invoice discrepancies, billing disputes, and vendor inquiries
• Reconciliation: Reconcile monthly AP sub-ledgers, vendor statements, and open liability/aging reports

Payroll Duties

• Payroll Execution: Process bi-weekly payroll runs, including new hires, terminations, and salary adjustments.
• Time & Attendance: Review and edit employee time-card punches, overtime calculations, and leave accruals in partnership with managers.
• Benefit Bills: Review and reconcile month benefit bills
• Employee Support: Answer internal employee inquiries regarding pay discrepancies, direct deposits, and tax forms

Requirements

Qualifications and Requirements

• Associate's degree or higher in accounting or finance.
• 2 to 4 year's experience in accounts payable or payroll processing
• Experience using Paylocity payroll system or other such payroll systems.
• Experience using Netsuites financial management system a plus.
• Strong organizational, time management, and analytical skills, with exceptional attention to detail and a commitment to maintaining accurate records and documentation.
• Effective written and verbal communication skills, with the ability to work independently and collaboratively in a team environment.
• Proficient in Microsoft Office applications, especially Microsoft excel.
• Self-motivated, adaptable, and committed to continuous learning, with the ability to prioritize competing responsibilities, manage multiple projects simultaneously, and perform effectively in a fast-paced environment.

Reporting and Work Environment

General work environment and physical demands as required to successfully perform the essential functions of this job. Ability to work flexible hours as needed. Some travel may be involved.

This position description is not a complete list of all responsibilities, duties or skill required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.