Accounts Payable Accountant

Hollybank Trustees Ltd; Oakland (CA); Hybrid; USD 68,000 - 75,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

403(b) retirement plan with company 4%

Paid time off and 13 holidays

Job summary

Habitat for Humanity East Bay/Silicon Valley is seeking an Accounts Payable Accountant to join our Finance team. You will ensure timely processing of invoices, vendor payments, and strong relationships with suppliers.

A hybrid role requires four days in the Oakland office, with a focus on accuracy and adherence to internal controls. The ideal candidate has 3–5 years of AP experience in corporate or construction settings, proficiency with ERP systems (Sage preferred), and solid Excel and Acrobat

Qualifications

• 3-5 years of accounts payable experience in a corporate or construction environment.
• Experience with ERP systems; Sage construction accounting software a plus.
• Degree in accounting, finance, or related field preferred.

Responsibilities

• Process vendor invoices and issue payments by ACH, check, or online portal in a timely manner.
• Process expense reports and code invoices according to internal policies.
• Perform monthly reconciliations and maintain vendor records.
• Assist with month-end and year-end close and audits.
• Serve as primary contact for inquiries regarding payments and account status.

Skills

Attention to detail

Organizational skills

Communication skills

Analytical skills

Multitasking

Education

Bachelor's degree in accounting or finance

Tools

Microsoft Excel

Adobe Acrobat Pro

Sage construction

Job description

Habitat for Humanity East Bay/Silicon Valley

Location: Hybrid / Oakland, CA, USA
job type: Permanent / Full-time
Sector and subsector: Accounting & Finance | Accounts Payable
Hourly Salary range:from $ 32.69 to $ 36.06

Build homes. Build community. Build your future.

Habitat for Humanity East Bay/Silicon Valley brings people together to build homes, communities, and hope. We create affordable and sustainable housing solutions, revitalize neighborhoods, and partner with families to help make the dream of homeownership possible. Since 1986, we have partnered with thousands of volunteers, community organizations, and families with limited incomes to revitalize neighborhoods and provide affordable and sustainable housing solutions. Serving Alameda, Contra Costa, and Santa Clara Counties, we are committed to empowering families through successful homeownership and strengthening the communities we call home.

Position Summary

Habitat for Humanity East Bay/Silicon Valley is seeking a detail-oriented and reliable Accounts Payable Accountant to join our Finance team. This role is essential in ensuring timely and accurate processing of invoices and payments, helping maintain strong relationships with vendors and supporting our mission of building and preserving affordable housing in the communities we serve. The ideal candidate is organized, responds promptly, and is comfortable managing multiple priorities in a fast-paced, mission-driven environment. This is a hybrid, non-exempt position, with four days per week in the office at 2619 Broadway Oakland, CA 94612.

Essential Duties and Responsibilities

• Executes accounts payable with accuracy and proper authorization. This includes processing vendor invoices and check requests, and issuing payments by ACH, check, or online portal in a timely manner.
• Process expense reports in a prompt and accurate manner
• Review, code, and enter vendor invoices into the accounting systems for payment processing in accordance with internal policies and procedures
• Match invoices to purchase orders and contracts, and resolve discrepancies promptly
• Perform monthly reconciliations, including vendor statements and credit card accounts
• Maintain vendor records and ensure compliance with organizational and audit requirements
• Maintain organized and accurate records of invoices, payments, and correspondence
• Investigate and resolve invoice discrepancies and payment issues
• Serve as the primary contact for inquiries regarding payments and account status from vendors and internal stakeholders, responding to inquiries in a professional and timely manner
• Support audits by preparing documentation and reports as needed
• Ensure compliance with company policies and procedures, and tax requirements (e.g. 1099 reporting)
• Assist with month-end and year-end close by reconciling accounts payable records.
• Assist with other accounting and finance functions as assigned

Requirements

• Degree in accounting, finance, or related field preferred
• 3-5 years of experience in accounts payable in a corporate or construction environment
• Proficient in Microsoft Office, especially Outlook and Excel, including data analysis and pivot tables.
• Proficiency in Adobe Acrobat Pro, including PDF creation, editing, form development, document merging, redaction, and electronic signatures.
• Strong understanding of accounting principles and practices, particularly in AP management, including AP workflows, tax compliance (e.g. 1099)
• Experience with ERP systems required; Sage construction accounting software is a plus.
• Experience in project accounting preferred
• Experience utilizing cloud-based software applications and platforms, including remote access
• Strong organizational skills and attention to detail
• Ability to prioritize multiple tasks, manage workload efficiently, and meet deadlines in a high-volume environment.
• Ability to work both independently and collaboratively in a team environment, with excellent communication skills
• Strong problem-solving and analytical skills

Knowledge, Skills & Abilities

• Commitment to equity, inclusion, Habitat’s mission
• Customer-service mindset when working with internal staff and external vendors

Working Conditions & Physical Requirements

• 4 days a week at Oakland office
• Primarily office work, repetitive motion associated with computer and office work

Compensation is based on experience. We offer health, vision, and dental insurance to full-time employees and cover 90% of employee premiums, and 50% for spouse, and dependents. We provide a 4% annual salary match to your 403(b)-retirement plan after one year of service, with a three-year cliff vesting. We also offer generous paid time off including vacation, sick leave, and 13 paid holidays.

Salary: $32.69-$36.06 per hour, annual equivalent $68,000-$75,000

At Habitat for Humanity East Bay/Silicon Valley diversity and inclusion are respected, valued, and celebrated. We are committed to building an equitable and culturally diverse organization that is reflective of the multicultural community we live in and serve. We strongly encourage BIPOC, LGBTQIA, women, and people with disabilities to apply for our employment opportunities. Habitat is an equal opportunity employer and makes employment decisions based on merit and the applicant’s ability to champion Habitat’s mission and values. Our policies prohibit unlawful discrimination on any basis protected by federal, state, or local law or ordinance, or regulation.

N ote: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as desired