Accounts Payable Specialist

Scion Staffing; Alameda (CA); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Competitive pay

Hybrid schedule

Temp-to-hire

Onsite Alameda CA

Job summary

Scion Nonprofit Staffing is conducting a search for an Accounts Payable Clerk in Alameda, California. This full-time temporary role may transition to permanent based on performance, with a hybrid option possible after initial period.

The position requires hands-on AP processing, accurate coding, and timely payments. You will work under the CFO, handling invoices, reimbursements, and credit card transactions in a small, mission-driven team.

Qualifications

• Hands-on accounts payable experience including invoice processing and expense reimbursements.
• Proficient Excel skills for data entry, tracking, and reporting.
• Strong attention to detail and organizational skills; able to manage priorities.

Responsibilities

• Manage full-cycle accounts payable activities including invoice processing and payment preparation.
• Code invoices to departments and expense categories with accurate allocations.
• Process approximately 80 checks per month with accuracy and documentation.
• Maintain organized AP records, reconcile discrepancies, assist with month-end closes.
• Use Excel and accounting software to track expenses and support daily operations.
• Collaborate with CFO and team to resolve payment inquiries and improve workflows.

Skills

Accounts payable

Excel proficiency

Attention to detail

Team collaboration

Tools

MIP accounting software

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for an Accounts Payable Clerk on behalf of a mission-driven nonprofit organization dedicated to strengthening families and supporting the local community. This is a full-time, temporary opportunity located onsite in Alameda, California, with potential for a hybrid schedule and temp-to-hire conversion based on organizational needs and performance.

POSITION OVERVIEW

The Accounts Payable Clerk will support the organization's financial operations by managing full-cycle accounts payable processes, including invoice coding, expense reimbursements, credit card transactions, and payment processing. Reporting directly to the Chief Financial Officer, this professional will ensure accurate financial documentation, timely payments, and proper allocation of expenses across departments. The ideal candidate is detail-oriented, organized, collaborative, and comfortable working independently in a small, mission-driven team.

PERKS

• Competitive Compensation: Earn $30 per hour in a full-time temporary position.
• Meaningful Mission: Support a nonprofit organization dedicated to making a positive impact on families and the community.
• Consistent Schedule: Enjoy a Monday-Friday schedule with 7.5-hour workdays between 8:00 AM and 5:00 PM.
• Potential Flexibility: Opportunity for a hybrid schedule of up to two remote days per week later in the assignment, subject to performance and organizational approval.
• Career Opportunity: Initial assignment of at least six months, with potential for temp-to-hire conversion based on organizational needs.

RESPONSIBILITIES

• Manage full-cycle accounts payable activities, including invoice processing, payment preparation, expense reimbursements, and corporate credit card transactions.
• Review, verify, and accurately code invoices to appropriate departments and expense categories, ensuring proper monthly allocations.
• Process approximately 80 checks per month while maintaining accuracy, timeliness, and complete supporting documentation.
• Maintain organized accounts payable records, reconcile discrepancies, and assist with financial reporting and month-end accounting activities.
• Utilize Microsoft Excel and accounting software to track expenses, maintain records, and support daily financial operations.
• Collaborate with the CFO and internal team members to resolve payment inquiries, support accounting workflows, and ensure efficient financial processes.

QUALIFICATIONS

• Hands-on experience managing accounts payable processes, including invoice coding, payment processing, and expense reimbursements.
• Working knowledge of departmental expense allocations and accurate financial recordkeeping.
• Proficiency in Microsoft Excel, including basic spreadsheet management, data entry, and financial tracking.
• Strong attention to detail, organizational skills, and ability to independently manage competing priorities in a fast-paced environment.
• Collaborative and adaptable approach to teamwork; familiarity with MIP accounting software is a plus but not required.

COMPENSATION AND BENEFITS

• This position offers $30 per hour for a full-time temporary assignment anticipated to last at least six months.
• The schedule consists of 7.5 working hours per day, Monday through Friday, between 8:00 AM and 5:00 PM.
• The position is initially 100% onsite at the organization's Alameda, California, location.
• A hybrid schedule of up to two remote days per week may become available later in the assignment, contingent upon demonstrated performance and organization approval.
• There is also potential for temp-to-hire conversion for the right candidate.
• Any additional benefits available through Scion Nonprofit Staffing will be discussed during the recruitment process.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.