Accounts Payable

Kinsley Power Systems; Pasadena (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Annual discretionary bonus

Job summary

Kinsley Power Systems is seeking an experienced Accounts Payable professional to manage high-volume invoices, support full-cycle AP, and partner with cross-functional teams. The role emphasizes accuracy, timeliness, and quality of work in a fast-paced environment.

The ideal candidate has a bachelor’s degree and at least 2 years in AP, with strong Excel skills and experience in Yardi and Concur preferred. This on-site position offers competitive pay and a discretionary bonus potential.

Qualifications

• Bachelor’s degree required.
• Minimum of 2 years accounts payable experience.
• Experience with high-volume invoices and full-cycle AP processes.
• Proficiency in Excel and common business software.

Responsibilities

• Manage day-to-day Yardi web-based invoice approval workflow, indexing, routing, validating amounts, and processing check runs.
• Collaborate with Asset Services and Accounting to ensure on-time payments and mitigate penalties.
• Assist with vendor master file review and fraud-risk areas related to vendor setup in Yardi.

Skills

Accounts payable

High-volume invoices

Multitasking

Communication skills

Attention to detail

Education

Bachelor’s degree

Tools

Yardi

Concur

Excel

Job description

Join a collaborative accounting team where your attention to detail, follow-through, and accounts payable expertise help keep business operations running smoothly. We’re looking for an experienced Accounts Payable team member who is comfortable managing a high volume of invoices, supporting full-cycle accounts payable processes, and partnering with teams across the organization.

This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering accurate, timely, and high-quality work.

Essential Duties and Responsibilities:

• Manage the day-to-day Yardi web-based invoice approval workflow, including indexing and routing invoices for approval, verifying invoice amounts, reviewing general ledger coding against invoice support, monitoring time-sensitive invoices, confirming appropriate documentation, and processing check runs.
• Partner with Asset Services and Accounting teams to ensure invoices are processed and paid on time, helping mitigate penalty fees, service interruptions, and vendor escalations.
• Assist with the annual review of the vendor master file, including identifying potential fraud risk areas related to vendor setup and maintenance, validating vendor setup in Yardi, and maintaining approval documentation for vendor setup packages.
• Perform monthly reconciliations of accounts payable aging to the general ledger.
• Reconcile monthly company credit card transactions for payment and obtain general ledger coding as part of the month-end close process.
• Prepare annual Form 1099 filings and annual unclaimed property reporting.
• Manage employee travel and business expense reports through Concur.
• Serve as Accounting’s point of contact for researching and resolving outstanding payment variances with vendors.
• Maintain the Form W-9 database in Yardi accounting software.
• Participate in ad hoc projects, including internal and external audit requests, Financial Reporting team initiatives, process improvements, departmental goals, and other special projects.

Qualifications & Experience:

• Bachelor’s degree required.
• Minimum of 2 years of accounts payable experience, ideally within a large corporate environment.
• Experience managing high-volume invoices and full-cycle accounts payable processes.
• Proficiency with Microsoft Excel, Word, and other business-related software.
• Experience with Yardi and Concur preferred.
• Strong verbal and written communication skills with the ability to interact professionally with vendors, headquarters and field personnel, senior management, and other stakeholders.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

• Strong commitment to accuracy, timeliness, and quality of work.

The expected base hourly wage range for this position is $33.65 to $38.46 USD hourly, plus an annual discretionary bonus. This hourly wage range is an estimate, and the actual hourly wage may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.