Accounts Payable

Kinetic Personnel Group; Long Beach (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Kinetic Personnel Group seeks a detail-oriented Accounts Payable Specialist for a nonprofit organization in Long Beach, CA. You will process a high volume of vendor invoices, ensure accurate coding, approvals, and timely payments, and maintain organized financial records in line with policy.

The ideal candidate holds a Bachelor's degree and has AP experience in a high-volume environment, with ERP software and Excel proficiency, strong data-entry accuracy, and the ability to manage deadlines with

Qualifications

• Bachelor's degree required.
• High-volume accounts payable experience.
• Understanding of accounts payable processes, invoicing, reconciliations, and payments.
• Experience with ERP software and Excel.
• Strong data entry accuracy and organizational skills.
• Ability to manage high workloads and meet deadlines.
• Strong written and verbal communication skills.
• Confidentiality and handling sensitive financial information.
• Nonprofit accounting experience is a plus.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Review invoices for accuracy, proper coding, approvals, and supporting documentation.
• Enter invoices into the accounting system and ensure timely payment processing.
• Match invoices against purchase orders, receipts, and other supporting documents.
• Reconcile vendor statements and research discrepancies or outstanding balances.
• Prepare and process check runs, ACH payments, and electronic fund transfers.
• Communicate with vendors and internal departments regarding invoice inquiries, payment status, and discrepancies.
• Maintain accurate accounts payable records and organized financial documentation.
• Assist with month-end closing activities, including accounts payable reconciliations and accruals.
• Ensure compliance with internal controls, accounting policies, and nonprofit financial procedures.
• Assist with audits by providing invoice records, payment documentation, and supporting schedules.
• Identify opportunities to improve invoice processing efficiency and accuracy.

Skills

Detail oriented

Organized

Time management

Communication

Confidentiality

Education

Bachelor's degree in Accounting/Finance

Tools

ERP software

Excel

Job description

Accounts Payable Specialist - High Volume Industry: Nonprofit Organization Pay Rate: $25.00-$27.00 per hour Education: Bachelor's Degree Required

We are seeking a detail-oriented and organized High-Volume Accounts Payable Specialist to join a nonprofit organization. This position is responsible for processing a large volume of vendor invoices, maintaining accurate financial records, reconciling accounts, and ensuring timely payments in accordance with company policies and accounting procedures. The ideal candidate will have strong accounts payable experience, excellent attention to detail, and the ability to work efficiently in a fast-paced environment while managing multiple priorities and deadlines.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Review invoices for accuracy, proper coding, approvals, and supporting documentation.
• Enter invoices into the accounting system and ensure timely payment processing.
• Match invoices against purchase orders, receipts, and other supporting documents.
• Reconcile vendor statements and research discrepancies or outstanding balances.
• Prepare and process check runs, ACH payments, and electronic fund transfers.
• Communicate with vendors and internal departments regarding invoice inquiries, payment status, and discrepancies.
• Maintain accurate accounts payable records and organized financial documentation.
• Assist with month-end closing activities, including accounts payable reconciliations and accruals.
• Ensure compliance with internal controls, accounting policies, and nonprofit financial procedures.
• Assist with audits by providing invoice records, payment documentation, and supporting schedules.
• Identify opportunities to improve invoice processing efficiency and accuracy.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field required.
• Previous experience in a high-volume accounts payable environment.
• Strong understanding of accounts payable processes, invoice coding, reconciliations, and payment processing.
• Experience working with accounting or ERP software.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent data entry accuracy, organizational skills, and attention to detail.
• Ability to manage a high workload, meet deadlines, and prioritize competing responsibilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Nonprofit accounting experience is a plus.

Compensation $25.00-$27.00 per hour, depending on experience and qualifications.