Accounts Clerk: Invoicing, Reconciliation & Records

State of Tennessee; Henning (TN); On-site; USD 33,000 - 49,000; Full time

Job summary

State of Tennessee in Henning, TN is seeking a full-time Clerk/Bookkeeper in the Department of Correction. The role involves maintaining journals, ledgers, and financial records under general supervision, and producing routine reports.

It requires education equivalent to a high school diploma and bookkeeping experience. The position includes handling invoices, inventory reconciliation, and customer communications, with mandatory pre-employment screening and background checks.

Qualifications

• Education equivalent to graduation from a standard high school and experience equivalent to one year of routine bookkeeping, or routine clerical auditing work.
• Nine quarter hours of study in accounting or bookkeeping may substitute for the required experience.
• Under general supervision, performs bookkeeping and clerical tasks maintaining journals, ledgers, and other financial records.
• Preparation and maintenance of routine reports according to established procedures.

Responsibilities

• Calculates overall invoice totals, account adjustments, and purchases/account deductions to generate reports, spreadsheets, and adjustment forms.
• Reconciles physical inventory counts against electronic inventory data.
• Verifies electronic data entries and receiving reports to ensure accuracy.
• Communicates with internal and external customers in a friendly and courteous manner to promote healthy relationships and provide exceptional customer service.
• Fields calls from external and internal customers to explain account status information, internal policies and procedures, and other information as required.
• Manages complaints from internal and external customers effectively by providing clear and accurate information.
• Maintains account entries in electronic databases to ensure accurate record keeping.
• Maintains paper files including invoices, adjustment forms, and court orders as required to meet record keeping requirements.

Skills

Mathematics

Reading Comprehension

Speaking

Active Learning and Listening

Education

High school diploma or equivalent

Accounting/bookkeeping coursework (9 quarter hours)

Tools

Personal Computer

Telephone

Fax Machine

Printer

Calculator

Job description

State of Tennessee in Henning, TN is seeking a full-time Clerk/Bookkeeper in the Department of Correction. The role involves maintaining journals, ledgers, and financial records under general supervision, and producing routine reports.

It requires education equivalent to a high school diploma and bookkeeping experience. The position includes handling invoices, inventory reconciliation, and customer communications, with mandatory pre-employment screening and background checks.