Accounts Assistant

State-of-Missour; Jefferson City (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Division of Finance and Administrative Services in Missouri seeks an Accounts Assistant to support the Payroll Unit. The role involves computing leave usage, overtime, and payroll deductions across SAM II and SEBES systems, plus maintaining accurate financial records.

Location is Jefferson City with standard government hours. The position requires 1–3 years of relevant experience, knowledge of accounting practices, and strong accuracy and deadline adherence.

Qualifications

• 1-3 years of relevant experience.
• Substitutions may be allowed.
• Knowledge of accounting procedures and office methods and practices.
• Ability to make mathematical calculations.
• Ability to meet deadlines.
• Ability to review financial documents for accuracy with attention to details.
• Ability to maintain automated and manual financial records.
• Knowledge of basic research methods related to financial transactions.
• Ability to identify and resolve transactional issues.

Responsibilities

• Ensuring employees have sufficient leave balances for leave usage reported and adjusting per DSS leave policy, if necessary, in SAM II and in the Leave Track system.
• Verify that reported leave usage follows DSS leave policies.
• Calculating and posting leave usage and overtime hours earned based on policy.
• Reconciling employees' leave balances for accuracy.
• Reviewing Suspense files in Leave Track and SAM II for pending leave records or rejected documents and contacting timekeeper or correcting leave documents.
• Assisting timekeepers and employees with leave records.
• Auditing certain leave entries such as Leave With Pay or Worker's Compensation.
• Process payroll deductions for DSS employees in SAM II payroll system.
• Enter new employee information into SEBES system for benefits. Review to ensure employees have completed benefits information within allotted period.
• Submit termination notices or leave of absences notices to MOSERS and MCHCP so employees’ records are updated and information for retention of benefits is sent to employees in a timely manner.
• Process annual leave and compensatory payouts to employees transferring or terminating from the department using the appropriate leave codes.

Skills

Accounting procedures

Mathematical calculations

Attention to detail

Time management

Financial records

Research methods (financial)

Problem solving

Tools

SAM II

SEBES

Leave Track

MOSERS

MCHCP

Job description

The Division of Finance and Administrative Services is seeking a highly responsible individual to fill the role of Accounts Assistant within the Payroll Unit.

Job Posting Number: 4042-8680032

Semi-monthly salary: The current rate for this position is $1,750.19. Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).

Annual Salary: $42,004.77

Work Hours: The work hours for this position are 8:00 to 5:00, Monday through Friday.

Job Location: Thisposition willbelocatedat3418 Knipp Drive,JeffersonCity,MO. All internal promotional applicants are encouraged to apply as there may be alternate office space available.

Why you’ll love this position: The Department of Social Services partners with families and communities to protect children, rehabilitate youth, and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives.

What you’ll do:

• Ensuring employees have sufficient leave balances for leave usage reported and adjusting per DSSleave policy, if necessary, in SAM II and in the Leave Track system.
• Verify that reported leave usage follows DSS leave policies.
• Calculating and postingleave usage and overtime hours earned based onpolicy.
• Reconciling employees' leave balances for accuracy.
• Reviewing Suspense files in Leave Track and SAM II for pending leave records or rejected documents and contacting timekeeper or correcting leave documents.
• Assisting timekeepers and employees with leave records.
• Auditing certain leave entries such as Leave With Pay or Worker's Compensation.
• Process payroll deductions for DSS employees in SAM II payroll system.
• Enter new employee information into SEBES system for benefits. Review to ensure employees have completed benefits information within allotted period.
• Submit termination notices or leave of absences notices to MOSERS and MCHCP so employees’ records are updated and information for retention of benefits is sent to employees in a timely manner.
• Process annual leave and compensatory payouts to employees transferring or terminating from the department using the appropriate leave codes.

Minimum Qualifications:

1-3 years of relevant experience. (Substitutions may be allowed.)

Preferred Qualifications:

Knowledge of accounting procedures and office methods and practices. Ability to make mathematical calculations. Ability to meet deadlines. Ability to review financial documents for accuracy with attention to details. Ability to maintain automated and manual financial records. As well as knowledge of basic research methods related to financial transactions. Ability to identify and resolve transactional issues.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position, please contact: Human Resources [e-mail]. Ifyouexperienceaccessibility issueswhileapplying,pleasecontact Courtney Hall at [e-mail] or call 573-751-4244. Recruitment Area: Current DSS employees only.

Application Deadline: September 2, 2026