Administrative Support Professional

State of Missouri; Jefferson City (MO); On-site; USD 39,000 - 48,000; Full time

Job summary

State of Missouri, through the MMAC, has an opening for an Administrative Support Professional in the Financial Unit located in Cole County, Jefferson City. This role supports MMAC staff with critical data entry, invoicing, and accounts receivable tasks while collaborating with department heads and vendors.

The position offers semi-monthly and annual salaries with potential pay differentials. Located at the Knipp Building, you will gain valuable skills in a dedicated team environment and

Qualifications

• 4-6 years of relevant experience or a Bachelor's degree with 0-2 years of relevant experience.
• Substitutions may be allowed.
• Great written and verbal communication skills.
• Ability to work independently or in a team structure.
• Demonstrate organizational skills and multitask while also prioritizing tasks.
• Demonstrate and initiate problem solving.
• Ability to communicate with stakeholders, contract vendors, and providers.
• Attention to details.
• Understand the analysis of data and comprehend the results.
• Dependable.

Responsibilities

• Manage office supply inventory and prepare purchase request documents.
• Reconcile and process invoices for payment.
• Maintain logs of overpayment letters sent to providers by certified mail.
• Assist with Accounts Receivable Transmittal data entry into the eMMIS and i-Sight databases.
• Develop processes and procedures to improve department efficiency and data handling.
• Assist department heads in preparing specifications for supplies and equipment.
• Contact vendors to obtain information on cost, availability, and specifications.
• Process contract documents per internal policies and procedures.
• Act as liaison between MMAC and Vendors, Facility Maintenance, Housekeeping.
• Communicate building issues with authorities and arrange workspace changes.
• Maintain relationships with maintenance for prompt issue resolution.
• Review and process self-disclosure audits for accuracy and submitting to provider review.

Skills

Communication

Independent work

Organizational skills

Multitasking

Problem solving

Stakeholder comms

Attention to detail

Data analysis

Dependable

Vendor coordination

Education

Bachelor's degree

Job description

MO Medicaid Audit & Compliance Unit (MMAC) has an opening for an Administrative Support Professional within the Financial Unit located in Cole County.

Job Posting Number: 4017 8260028

Semi-monthly salary: The current rate for this position is $1,817.47. Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).

Annual salary: $43,619.26

Job Location: This position is located at the Knipp Building; 3418 Knipp Drive, Jefferson City, MO.

The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives.

Why you'll love this position:

The person in this position will work with a dedicated team of employees while gaining new and valuable skills. This an independent position responsible for supporting MMAC staff and functions.

This position is responsible for performing a variety of complex data entry tasks such as:

• Management of office supply inventory, preparation of purchase request documents required for office equipment and supplies purchases.


• Reconciling and processing invoices for payment.


• Maintaining logs which reflect the date of receipt of overpayment letters sent by certified mail to providers.


• Assist with Accounts Receivable Transmittal data entry into the eMMIS and i-Sight database.

The duties of this position include but are not limited to:

• Assisting in the development of processes and procedures to make our department more efficient and to ensure that materials and data are being handled in a proper way.


• Assisting department heads and other personnel in the preparation of specifications for supplies and equipment.


• Contacting vendors to obtain information on cost, availability, and conformance to specifications.


• Processing contract documents according to internal and departmental policies and procedures.


• Acting as the liaison between MMAC and Vendors, Facility Maintenance, Housekeeping.


• Communicating building/facility issues with the appropriate authorities, arranging for cubicle redesigns, and arranging for additional workspaces/equipment.


• Maintaining working relationships with maintenance so when issues arise they can be resolved efficiently.


• Reviewing and processing self-disclosure audits for accuracy and submitting to provider review to create accounts receivables.

Minimum Qualifications:

4-6 years of relevant experience or a Bachelor's degree and 0-2 years of relevant experience. (Substitutions may be allowed.)

Preferred Qualifications

• Great written and verbal communication skills.


• Ability to work independently or in a team structure.


• Demonstrate organizational skills and multitask while also prioritizing tasks.


• Demonstrate and initiate problem solving.


• Ability to communicate with stakeholders, contract vendors, and providers


• Attention to details.


• Understand the analysis of data and comprehend the results.


• Dependable.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position please contact: Carissa Duewell at [e-mail]. If you experience accessibility issues while applying, please contact Courtney Hall at [e-mail].

Recruitment Area: All qualified applicants.

Application Deadline: August 31, 2026