Accounts Assistant

State of Missouri; Jefferson City (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

The Office of Administration, Division of Accounting (OA-DOA) seeks an accounting professional for the Financial Unit in Jefferson City, Missouri. The role covers MissouriBUYS supplier file setup, help desk support, vendor file maintenance, and registration analyses in SAMII.

Applicants should have basic SAM II knowledge, strong communication skills, and proficiency with Outlook, Word, and Excel, plus a high school diploma and ability to meet deadlines. Background checks and U.S.

Qualifications

• Ability to communicate well within the unit and with state agencies and vendors via phone, email, or fax.
• Ability to work within deadlines.
• High school diploma or equivalent with potential substitutions as described.

Responsibilities

• MissouriBUYS Supplier File Maintenance – set-up and maintain supplier files by reviewing requests.
• MissouriBUYS Supplier Help Desk – assist OA/Accounting staff, other state agencies and suppliers to resolve registrations issues.
• Vendor File Maintenance – analyze and process vendor input forms in SAMII.
• Analyze vendor input MissouriBUYS registrations and other forms to ensure IRS and State standards are met.
• Direct Deposit Data Entry – SAMII HR EFT.

Skills

Communication

Deadline-oriented

Education

High school diploma

Accounting credits substitution (30 credits with accounting)

Tools

SAM II system

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Are you someone looking for an accounting position that offers great opportunities and even better benefits, well then this is the job for you! The Office of Administration, Division of Accounting (OA-DOA) seeks a qualified professional for the Financial Unit.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• MissouriBUYS Supplier File Maintenance – MissouriBUYS supplier file set-up and maintenance by examining and reviewing requests received from suppliers through MissouriBUYS.
• MissouriBUYS Supplier Help Desk – Customer service working with OA/Accounting staff, other state agencies and suppliers to resolve issues regarding MissouriBUYS registrations.
• Vendor File Maintenance – Analyze and process vendor input forms in SAMII.
• Analyze vendor input MissouriBUYS registrations, and other forms to ensure IRS and State standards are met.
• Direct Deposit Data Entry – SAMII HR EFT

Minimum Qualifications

• Working knowledge of the SAM II system is preferred, but not required.
• Ability to communicate well within the unit and with state agencies and vendors via phone, email, or fax.
• Knowledge of Microsoft Outlook, Word, and Excel.
• Ability to work within deadlines.

The following education and experience qualifications are the minimum requirements. When applicable, equivalent substitutions will be allowed for deficiencies in experience or education.

• One or more years of business or governmental financial recordkeeping experience including mathematical computations; and possession of a high school diploma or proof of high school equivalency. (30 earned credit hours from an accredited college or university which includes three earned credit hours in Accounting may substitute for the required experience.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

Authorization to work in the United States is a prerequisite of employment. The Office of Administration will not sponsor applicants for work visas.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.