Accounting Virtual Assistant (QBO, Ramp & Gusto)

Assist World; United States; Remote; USD 50,000 - 72,000; Full time

Benefits offered by this job

100% Remote

Birthday bonus $50

Testimonial bonus $200

Entry monthly raffle $500

No tracker

Job summary

Assist World seeks an experienced Accounting Virtual Assistant to manage day-to-day bookkeeping across multiple entities using QuickBooks Online, Ramp, and Gusto. This full-time, remote role offers immediate start and the opportunity to own accounting operations with minimal supervision.

You will handle bank reconciliations, AP/AR, payroll, and regular financial reporting, ensuring audit-ready records and KPIs for the owner. Remote, US-based applicants preferred.

Qualifications

• 3+ years of experience in a bookkeeping, accounting VA, or finance support role.
• Hands-on proficiency in QuickBooks Online (QBO).
• Direct experience using Ramp for expense and corporate card management.
• Working knowledge of Gusto for payroll processing and employee administration.

Responsibilities

• Manage day-to-day bookkeeping across multiple entities in QBO.
• Perform monthly bank and credit card reconciliations.
• Handle accounts payable and receivable and vendor billing.
• Generate financial reports (P&L, balance sheet, cash flow) regularly.
• Maintain audit-ready financial records and documentation.
• Administer corporate card spending via Ramp and enforce spend policies.
• Process payroll and manage employee records in Gusto.
• Support onboarding of new employees and contractors; manage pay schedules.

Skills

Fluent English

Attention to detail

Independent worker

Tools

QuickBooks Online (QBO)

Ramp

Gusto

Job description

About the Business

You will be supporting a CPA who serves as CFO of a family-owned construction firm while also running a newly launched furniture retail store. The businesses are growing quickly, and the owner needs a trusted accounting partner who can take the day-to-day financial load off their plate — freeing them to focus on leadership and business development. There are also rental property entities in the mix, adding variety to the books you will manage.

Overview

We are seeking a meticulous and experienced Accounting Virtual Assistant to support a business owner managing finances across multiple entities. This is a full-time, long-term role for someone who can step in immediately and take confident ownership of day-to-day accounting operations with minimal supervision.

This is not a generalist admin role. You must have direct, hands‑on experience with QuickBooks Online, Ramp, and Gusto. If you are not already proficient in all three, this is not the right fit.

Key Responsibilities

Bookkeeping & Financial Management (CORE)

• Manage day-to-day bookkeeping across multiple entities in QuickBooks Online (QBO)
• Perform monthly bank and credit card reconciliations
• Handle accounts payable and receivable, including vendor and supplier billing
• Generate financial reports (P&L, balance sheet, cash flow) on a regular cadence
• Maintain organised, audit-ready financial records and documentation

Expense & Card Management

• Administer corporate card spending and expense management via Ramp
• Review and categorise transactions, enforce spend policies, and flag discrepancies
• Ensure expenses sync accurately with QBO

Payroll & HR Administration

• Process payroll and manage employee records in Gusto
• Support onboarding of new employees and contractors within Gusto
• Manage pay schedules and ensure timely, accurate payroll runs

Reporting & Operations

• Track financial KPIs and assist with reporting as needed
• Provide regular summaries and flag anything requiring the owner’s attention
• Handle ad hoc accounting, admin, and financial tasks as they arise

Requirements (MUST-HAVE)

• 3+ years of experience in a bookkeeping, accounting VA, or finance support role
• Hands‑on, proven proficiency in QuickBooks Online (QBO) — ESSENTIAL
• Direct experience using Ramp for expense and corporate card management — ESSENTIAL
• Working knowledge of Gusto for payroll processing and employee administration — ESSENTIAL
• Comfortable managing finances across multiple entities simultaneously
• Strong attention to detail with a high standard of accuracy
• Fluent English — written and verbal
• Able to work independently, take initiative, and meet deadlines without hand-holding
• Available to start immediately and commit to a full-time, long-term engagement

Non‑Negotiables

Candidates must have real, verifiable experience with all three of the following:

• QuickBooks Online (QBO)
• Ramp
• Gusto

If a candidate lacks proficiency in any one of these three tools, they are not a fit for this role.

Nice to Have

• Experience supporting a U.S.-based business remotely
• Familiarity with accounting for real estate or rental properties
• Exposure to construction industry financials
• QuickBooks ProAdvisor certification or equivalent bookkeeping qualification
• Experience with other finance tools (e.g., Bill.com, Stripe, Expensify)

Working Style

• Comfortable managing multiple entities and varied financial tasks
• Proactive — flags issues before they become problems
• Trustworthy with sensitive financial data
• Thrives with autonomy and clear SOPs
• Early riser preferred — owner works from approximately 5:00 AM CT

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonialbonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM