Accounting Technician III

nc; North Carolina; Hybrid; USD 37,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

The North Carolina Department of Health and Human Services (DHHS) seeks an Accounting Technician III to audit and process high-volume invoices, ensuring compliance with State and Federal guidelines. You will manage invoice batches, monitor match exceptions, and support fiscal reporting with NCAS/NCFS expertise.

Hybrid work is available; the payroll highlights include a salary range and federal funding influence.

Qualifications

• Auditing and processing high-volume invoices following State and Federal guidelines.
• Experience using NCAS and NCFS to enter, track, and reconcile financial transactions.
• Maintaining organized financial documentation for audit readiness and compliance tracking.

Responsibilities

• Audit high-volume invoices for compliance prior to payment processing.
• Review purchase orders for proper funding and coding.
• Monitor match exceptions and resolve outstanding issues in NCAS.
• Process escheats and travel advance payments in ACTS and CORE banking systems.

Skills

Invoice auditing

NCAS

NCFS

High-volume invoices

Vendor communication

Tools

NCAS

NCFS

Job description

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Accounting Technician III position independently performs technical accounting work within the Accounting and Financial Management-Accounts Payable unit of the DHHS Controller's Office. The role is responsible for auditing and processing a high volume of invoices, ensuring compliance with State and Federal guidelines, and maintaining accurate financial records in NCAS and NCFS systems.

This position manages invoice batches, monitors match exceptions, and applies applicable discounts while maintaining documentation and communication with internal and external stakeholders. Work involves detailed review of financial data, resolution of discrepancies, and timely processing of payments. This role also supports fiscal reporting and contributes to the overall accuracy and integrity of financial operations.

Key Duties Include:

• Audit high-volume invoices for compliance with State and Federal policies prior to payment processing.
• Review purchase orders for appropriate funding and ensure invoices are properly coded and approved.
• Monitor match exceptions and incomplete invoices in NCAS and follow up to resolve outstanding issues.
• Process escheats and travel advance payments in ACTS and CORE banking systems.
• Manage invoice batches from entry through final payment, ensuring timely closure and proper filing.
• Apply discounts to eligible invoices and document reasons for incomplete status when applicable.
• Maintain organized files with supporting documentation for all processed transactions.
• Communicate with division staff, vendors, and budget officers to resolve discrepancies and obtain required documentation.
• Document all communications related to invoice processing and policy compliance.
• Review and reconcile 1099 reports and support fiscal year-end closeout activities.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $37,377.00 - $65,408.00

Recruitment Range: $35,984.00 - $51,484.00

Applicants now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience auditing and processing high-volume invoices in NCAS with consistent accuracy and adherence to State and Federal guidelines.
• Documented proficiency at an intermediate level using NCFS (Oracle-based system) to enter, track, and reconcile financial transactions.
• Proven ability to manage invoice batches from entry through final payment, including monitoring match exceptions and applying eligible discounts.
• Experience maintaining organized financial documentation and supporting records for audit readiness and compliance tracking.
• Demonstrated skill in communicating with internal divisions and external vendors to resolve discrepancies and ensure timely payment processing.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

This Position Is Funded In Part Through Federal Funds

This Position Is Eligible To Be Hybrid

About the Office of the Controller:

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for the Department of Health and Human Services.

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits .

Supplemental Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing reque