Accounting Technician III

Arts In Wilmington; Northern (KY); Hybrid; USD 35,000 - 65,000; Full time

Job summary

The North Carolina Department of Health and Human Services (DHHS) is seeking an Accounting Technician III to audit and process a high volume of invoices, ensure compliance, and maintain accurate records in NCAS and NCFS. The role supports fiscal reporting and participates in year-end close activities, handled within the Controller’s Office.

Responsibilities include managing invoice batches, resolving match exceptions, applying discounts, and communicating with vendors and budget officers to

Qualifications

• Associate degree in Accounting and two years of accounting experience OR a high school diploma (GED) and four years of accounting experience.
• Experience auditing and processing high-volume invoices in NCAS with accuracy.
• Proficiency with NCFS to enter, track, and reconcile financial transactions.

Responsibilities

• Audit high-volume invoices for compliance with state and federal policies before payment.
• Review purchase orders, ensure proper funding, coding, and approvals.
• Monitor match exceptions and resolve outstanding issues in NCAS/CORE.
• Process escheats and travel advances in ACTS and CORE banking systems.
• Manage invoice batches from entry to final payment and file properly.

Skills

Auditing invoices

High-volume processing

Vendor communication

Audit compliance

Education

Associate’s degree in Accounting

High school diploma or GED

Tools

NCAS (Oracle-based)

NCFS (Oracle-based)

Job description

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Accounting Technician III position independently performs technical accounting work within the Accounting and Financial Management–Accounts Payable unit of the DHHS Controller’s Office. The role is responsible for auditing and processing a high volume of invoices, ensuring compliance with State and Federal guidelines, and maintaining accurate financial records in NCAS and NCFS systems. This position manages invoice batches, monitors match exceptions, and applies applicable discounts while maintaining documentation and communication with internal and external stakeholders. Work involves detailed review of financial data, resolution of discrepancies, and timely processing of payments. This role also supports fiscal reporting and contributes to the overall accuracy and integrity of financial operations.

Key Duties

• Audit high-volume invoices for compliance with State and Federal policies prior to payment processing.
• Review purchase orders for appropriate funding and ensure invoices are properly coded and approved.
• Monitor match exceptions and incomplete invoices in NCAS and follow up to resolve outstanding issues.
• Process escheats and travel advance payments in ACTS and CORE banking systems.
• Manage invoice batches from entry through final payment, ensuring timely closure and proper filing.
• Apply discounts to eligible invoices and document reasons for incomplete status when applicable.
• Maintain organized files with supporting documentation for all processed transactions.
• Communicate with division staff, vendors, and budget officers to resolve discrepancies and obtain required documentation.
• Document all communications related to invoice processing and policy compliance.
• Review and reconcile 1099 reports and support fiscal year-end closeout activities.

Knowledge, Skills, and Abilities / Management Preferences

Salary Grade Range: $37,377.00 - $65,408.00Recruitment Range: $35,984.00 - $51,484.00Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required.Applicants who possess the following skills are preferred: Demonstrated experience auditing and processing high-volume invoices in NCAS with consistent accuracy and adherence to State and Federal guidelines. Documented proficiency at an intermediate level using NCFS (Oracle‑based system) to enter, track, and reconcile financial transactions. Proven ability to manage invoice batches from entry through final payment, including monitoring match exceptions and applying eligible discounts. Experience maintaining organized financial documentation and supporting records for audit readiness and compliance tracking. Demonstrated skill in communicating with internal divisions and external vendors to resolve discrepancies and ensure timely payment processing.

REPOST - Previous Applicants Do Not Need To Reapply In Order To Be Considered For This Vacancy

The Posting Will Close At 11:59 P.M. The Night Before The End Date. This Position Is Funded In Part Through Federal Funds This Position Is Eligible To Be Hybrid

About the Office of the Controller

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for the Department of Health and Human Services.

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre‑tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits.

Supplemental Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/. DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor’s Executive Order 303, our agency supports second‑chance employment for individuals who were previously incarcerated or justice‑involved. We invite all potential applicants to apply for positions for which they may be qualified.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation.

Recruiter: Tresha Walker

Email: [e-mail] Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time‑limited state government jobs can be found from the mountains to the coast. Find your next opportunity today! State Application Resources/Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting.

Minimum Education and Experience

• Associate’s degree in Accounting from an appropriately accredited institution and two years of experience in accounting OR High school diploma or General Educational Development (GED) diploma and four years of experience in accounting work OR An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation.

Background Check

Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.