Accounting Technician 3

State of West Virginia; Salem (WV); On-site; USD 42,000 - 52,000; Full time

Job summary

The State of West Virginia is seeking an accounting support professional to manage utilities, services, and invoice payments under general supervision. The role ensures timely payments while observing quarterly allotments and assists purchasing agents with contracts and bids.

Responsibilities include reconciling P-Cards, processing purchase orders, and supporting budget projections with the Corrections Business Manager.

Qualifications

• The minimum qualifications for this job title are: Graduation from a standard four-year high school or the equivalent.
• Three (3) years of full-time or equivalent part-time paid bookkeeping, accounting or related experience.
• Substitution options include college accounting courses or related business/vocational training.

Responsibilities

• Invoiced utilities, monthly contracts, and other services; placed service calls and assisted purchasing agents.
• Reconciling P-Cards and completing purchase orders; obtaining verbal and written bids.
• Work with the Corrections Business Manager and budget review committee to project expenditures quarterly.
• Complete mandatory reports on bi-weekly, weekly, or monthly cadences; ensure offender financial operations documentation.

Job description

Nature of Work

Under general supervision, performs full-performance accounting support duties. This position is responsible for ensuring all utilities, services, and invoices are paid in a timely manner while not exceeding quarterly allotments.

• Invoices received, monthly contracts, placing service calls, assisting purchasing agents, reconciling P-Cards, completing purchase orders, and obtaining verbal and written bids.
• Works closely with the Corrections Business Manager and the budget review committee to make quarterly expenditure projections.
• Must complete several mandatory reports. Those reports require submission on a bi-weekly, weekly, and/or monthly basis.
• Works closely with the Accounting Technician II, Trustee Clerk, to ensure offender financial operations are completed to include, but not limited to: processing financial related interview requests, verifying Union Supply property packages are filled and complete, processing commissary vouchers, billing for offender fresh favorites selections, offender fund releases are processed, monthly fund sweeps of inmate charges are performed and disbursed, and fills in for Accounting Technician II, Trustee Clerk, as assigned.
• This position ensures compliance with Federal, State, Agency, and Local regulations.
• Performs related work as required.

Minimum Qualifications

The minimum qualifications for this job title are: Training: Graduation from a standard four-year high school or the equivalent. Experience: Three (3) years of full-time or equivalent part-time paid bookkeeping, accounting or related experience. Substitution: Successful completion of college-level accounting courses from an accredited college or university may be substituted at the rate of three (3) semester hours equals six (6) months experience; OR Successful completion of related business school or vocational training may be substituted for the experience through an established formula. Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume.

College/university-level accounting courses substitute for qualifying experience at the rate of every three (3) semester hours = six (6) months of qualifying experience. Please use the chart below for guidance:

• 3 semester hours of accounting = 6 months of qualifying experience
• 6 semester hours of accounting = 1 year of qualifying experience
• 9 semester hours of accounting = 1 year, 6 months of qualifying experience
• 12 semester hours of accounting = 2 years of qualifying experience
• 15 semester hours of accounting = 2 years & 6 months of qualifying experience
• 18 semester hours of accounting = 3 years of qualifying experience
• 21 semester hours of accounting = 3 years & 6 months of qualifying experience
• 24 semester hours of accounting = 4 years of qualifying experience

State employment offers a variety of benefits.