Accounting Technician

Campbell County School District; Gillette (WY); On-site; USD 42,000 - 59,000; Full time

Job summary

Campbell County School District is seeking an Accounting Technician to support accounting functions, including processing invoices, reconciling accounts, and maintaining records in accordance with established financial practices.

The role reports to the Accounting Manager and requires attention to detail, confidentiality, and the ability to handle multiple data-driven tasks in a timely manner.

Qualifications

• Accounting/bookkeeping principles understood.
• Ability to maintain accurate records and documents.
• Proficient with standard office equipment and software.
• Strong attention to detail and data entry accuracy.
• Ability to handle confidential information.

Responsibilities

• Assists outside auditors for providing requested supporting documentation and coordinating necessary project activities.
• Informs staff and vendors regarding District procedures and program requirements for ensuring compliance with fiscal guidelines.
• Maintains manual and electronic documents, files and/or records for documenting activities and complying with financial requirements.
• Prepares written materials such as checks, disbursement lists, vendor statements and spreadsheets for reference and compliance.
• Processes fiscal information including invoices, requisitions, purchase orders, bank deposits, year-end closings, journal entries and related tasks.
• Reconciles account balances such as year-end closings and accruals to maintain accuracy.
• Researches discrepancies to ensure accuracy and adherence to procedures.
• Responds to inquiries from staff, vendors, and auditors for information and referrals.

Skills

Office equipment usage

Accounting procedures

Record keeping

Education

Community college / vocational school degree

Tools

Office software

Job description

The job of Accounting Technician is done for the purpose/s of performing responsible accounting support functions in preparing, maintaining, and processing of accounts payable, financial, or statistical data, or producing reports in accordance with established financial practices.

This job reports to Accounting Manager

Essential Functions

• Assists outside auditors for the purpose of providing requested supporting documentation and coordinating necessary project activities.
• Informs staff and vendors regarding District procedures and program requirements (e.g. submission content and dates, year end closing cycle, records retention requirements, etc.) for the purpose of ensuring compliance with fiscal guidelines.
• Maintains manual and electronic documents, files and/or records (e.g. purchase orders, vendor questionnaires, W-9Æs, supporting receipts, etc.) for the purpose of documenting activities, providing written reference, conveying information and/or complying with financial, legal and administrative requirements.
• Prepares a variety of written materials (e.g. checks and disbursement list for board approval, state fuel report, forms, vendor statements, replacement checks, spreadsheets, school activity account balances, etc.) for the purpose of providing written reference, conveying information and/or complying with financial, legal and administrative requirements.
• Processes a variety of fiscal information (e.g. invoices, requisitions, purchase orders, bank deposits, year end closings, 1099 production and distribution, ISF adjustments, journal entries, disposal of confidential information, forms, charge accounts, checks, etc.) for the purpose of ensuring accuracy and/or authorizing final action in compliance with accounting requirements.
• Reconciles account balances as assigned (e.g. year-end closing of accounts, accruals, bank accounts, etc.) for the purpose of maintaining accurate balances and complying with accounting practices.
• Researches discrepancies of information (e.g. vendor invoice vs. purchase orders; cash vs. reported receipts; bank reconciliationÆs) for the purpose of ensuring accuracy and adhering to procedures prior to processing.
• Responds to inquiries from a variety of internal and external sources (e.g. staff, vendors, state auditors,etc.) for the purpose of providing information, direction and/or appropriate referrals.

Other Functions

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS

are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; performing accounting procedures; and preparing and maintaining accurate records.

KNOWLEDGE

is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; standard office equipment; and computer software applications used in an business office environment.

ABILITY

is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; adapting to changing work priorities; being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; setting priorities; and working with detailed information/data.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience with increasing levels of responsibility is desired.

Education: Community college and/or vocational school degree with study in job-related area.

Equivalency

Required Testing: Pre-Employment Proficiency Test

Certificates and Licenses

Continuing Educ. / Training

Clearances: Criminal Justice Fingerprint/Background Clearance