Accounting Supervisor - Accounts Receivable (Water)

City of St. Louis; St. Louis (MO); On-site; USD 75,000 - 105,000; Full time

Job summary

City of St. Louis seeks an Accounting Supervisor - Accounts Receivable (Water) to supervise AR activities within the Water Division and coordinate the work of subordinate staff.

The role includes billing, posting deposits, reconciling AR to GL, and preparing monthly cash-receipts data. The ideal candidate will have a Bachelor’s degree in Accounting/Finance with accounting credits and at least two years of AR experience, plus familiarity with Oracle and a Finance ERP system.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a Business degree with a minimum of 30 credit hours in Accounting; plus two years of professional accounting experience.
• Qualifying experience must include Accounts Receivable experience.

Responsibilities

• Supervises one Accounting Technician and one Accountant I position.
• Bills citizens/contractors and other City departments for miscellaneous billable work orders.

Skills

Data analysis

Supervision

Communication

Education

Bachelor's degree in Accounting/Finance/Business with 30 credit hours in Accounting

Two years professional accounting experience

Tools

Oracle

Finance ERP

Job description

Job Description - Accounting Supervisor - Accounts Receivable (Water) (260000LA)

Job Description

Accounting Supervisor - Accounts Receivable (Water) - ( 260000LA )

Description

Position Grade: 213M

Department: Water Division

Job Type: Full-Time (Permanent)

Examination Number: EX1758

Location: St. Louis, MO

Incumbents in this position are responsible for supervising and monitoring Accounts Receivable functions for the City of St. Louis Water Division and planning, organizing, assigning and directing the work activities of subordinate staff.

Essential Functions and Responsibilities:

• Supervises one Accounting Technician and one Accountant I position.
• Bills citizens/contractors and other City departments for miscellaneous billable work orders (e.g. fire hydrant hits, key and reducers, main relocation, scrap sales, repetitive billings).
• Prepares monthly invoices to wholesale water customers.
• Records and posts Construction and Other Deposits (C&OD), including preparing Receipt Coding Forms (RCF) and Deposit Slips.
• Applies construction deposits as payments to invoices and processes refunds when applicable.
• Reviews work order cost summaries for billable work orders.
• Runs Accounts Receivable (A/R)-Miscellaneous statement of accounts, aging report and C&OD report, and reconciles A/R and C&OD balances to the general ledger.
• Prepares the monthly Cash Receipts Report, reconciles it to the Oracle general ledger, and prepares the monthly cash receipts journal entries.
• Handles inquiries and calls related to miscellaneous billing.
• Prepares the monthly Delinquent Contractors report.
• Reviews A/R Aging Report and submit a list of delinquent invoices for collection.
• Reviews and processes delinquent A/R-Miscellaneous invoices for write-off prior to the end of the fiscal year.
• Trains and cross-trains the Finance staff as required.
• Assists in the Pipeyard Storeroom’s annual physical inventory count.
• Assists the Fiscal Manager and Accounting Manager during the annual financial audit.

Knowledge, Skills and Abilities:

• Data Utilization: Requires the ability to perform mid-level data analysis including the ability to audit, deduce, assess, conclude and appraise. Requires discretion in determining and referencing such to established criteria to define consequences and develop alternatives.
• Human Interaction: Requires the ability to provide first line supervision. Ability to persuade, convince, and train subordinates. Ability to advise and provide interpretation regarding the application of policies, procedures and standards to specific situations.
• Equipment, Machinery, Tools and Materials Use: Requires the ability to operate a variety of office equipment such as computer terminal, typewriter, telephone, fax machine, calculator/adding machine, computer printer and photocopier.
• Verbal Aptitude: Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as financial statements, billing statements, vouchers, invoices, budgets, budget reports, audit reports, accounting methods, computer software operating manuals, ordinances, chart of accounts, statutes, procedures, guidelines and non-routine correspondence.
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; calculate decimals and percentage; perform mathematical operations involving basic algebra; develop and interpret descriptive statistical reports.
• Functional Reasoning: Requires the ability to apply principles of influence systems such as supervision, leading, planning, coordinating and controlling. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable.
• Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to disease and irate individuals poses a very limited risk of injury.
• Physical Requirements: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five (5) to ten (10) pounds. Tasks may involve extended periods of time at a keyboard or workstation.
• Sensory Requirements: Requires the ability to recognize and identify similarities or differences between characteristics of shapes to clearly distinguish objects and sounds to instruct subordinates and communicating with others. Ability to sustain prolonged visual concentration.

Qualifications

A Bachelor’s degree in Accounting, Finance, or a Business degree with a minimum of 30 credit hours in Accounting; plus two years of professional accounting experience. OR an equivalent combination of education, training and experience. Qualifying experience must include Accounts Receivable experience.

Preferences:

• Supervising or leading/coordinating the work of others performing accounting functions.
• Proficiency in Oracle and Finance Enterprise ERP systems.
• Certification as a CPA (Certified Public Accountant).

Scoring Components and Their Weights
Experience and Training: 100%
May be Subject to:
Background Investigation: Pass/Fail
Medical Examination: Pass/Fail

Documentation of Academic Credentials must be Submitted Upon Request

When completing the Employment History and the Educational/Training History sections of the Employment Application, please be as thorough as possible when describing your education, training and experience relating to this position. Applicants will only receive credit for their experience, training and education as shown on the application. Resumes will not be accepted as a substitute to a fully completed application. Incomplete applications will not be considered.

To be eligible for veteran's preference points, the applicant must submit a copy of their DD 214 Certificate of Release or Discharge from Active Duty with the Employment Application or upon request. The Director of Personnel may, in their discretion, accept alternate documentation.

City Residence Preference Points

City residents who pass an examination for a position in the classified service and do not receive any other preference will receive a five (5) point preference on a scale of 100 points on the exam. An additional one (1) point shall be added to the passing score of City residents who receive any other preference on a scale of 100 points. City residents must have resided in the City for at least one (1) year at the time of filing their application to be eligible for the preference points.

Accommodations

If assistance with the job application is necessary based on a physical impairment, mental impairment, or otherwise, they should reach out to the Office on the Disabled with contact information. This office will not disclose any information that an applicant or employee has a disability or has discussed possible accommodations without the applicant's or employee's prior consent.

• City of St. LouisCity Hall1200 Market StreetSaint Louis, MO 63103