Accountant

City-of-St.-Joseph; Saint Joseph (MO); On-site; USD 49,844 - 60,921; Full time

Job summary

The City of St. Joseph is seeking an Accountant in the Finance Department to perform a wide range of daily accounting functions, including reconciliations, cash projections, budget and grant monitoring, and financial reporting.

This role supports the Accounting Division with no direct supervisory responsibilities. Responsibilities include preparing transactions, balancing ledgers, compiling reports, assisting grant administrators, and ensuring compliance with grant revenues and expenditures.

Qualifications

• Knowledge of accounting practices and procedures.
• Knowledge of personal computers and Microsoft Office.
• Ability to analyze and evaluate various accounting records and reports.
• Good communication, technical, analytical, and general office skills.
• One year of prior experience required.
• Experience in governmental accounting preferred.
• Working in excess of eight hours per day and/or 40 hours per week sometimes required.

Responsibilities

• Serves as the City’s primary resource for detailed fund-level accounting information, analysis, and assistance.
• Prepares and processes accounting transactions including cash receipts, cash disbursements, procurement card purchases, debt, payroll, accounts and notes receivable, investments, and journal entries.
• Balances and reconciles general ledger accounts, grant funding availability, fund balances, bank statements, travel reports, subsidiary accounts, reserve balances, escrow deposits, interfund transfers, and similar transactions and balances.
• Compiles, prepares, and distributes financial, budgetary, loan activity reports and expenditure analysis.
• Maintains loan processing system and reconciles accounts.
• Assists grant administrators from other departments with their grant compliance responsibilities.
• Prepares reimbursement requests and monitors grant revenues and expenditures for compliance requirements.
• Performs audits of petty cash, travel expenditures, procurement charges, and other activities.
• Conducts physical inventory of capital assets and maintains capital asset records and systems.
• Establishes, maintains, and updates accounting policies and procedures documentation.
• Trains and assists personnel from other departments in all areas of finance.
• Creates accounts and establishes account structure for General Ledger and Job Ledger.
• Reviews resolutions and ordinances for accuracy and account information.
• Prepares budget core services, position budgeting, current actual and future projections of revenue and expenditures broken down by divisions, departments, and funds.
• Collects information for Due Diligence involving new debt and rate studies.
• Participates in financial RFPs and the selection process of vendors.
• Communicates professionally with financial institutions, vendors, and customers.
• Prepares and provides year-end schedules and assists and answers auditor inquiries.
• Contributes to the Annual Comprehensive Financial Report transmittal letter, Management Discussion and Analysis, Footnotes and disclosures, RSI, Cash Flow and Tables.
• Analyzes and resolves discrepancies and performs corrective actions.
• Prepares and processes entries and schedules for Police Pension Fund.
• Performs all other related duties as assigned.

Skills

Accounting

Financial reporting

Analytical skills

Communication

Education

Bachelor's degree in accounting

Tools

Microsoft Office

Job description

POSITION TITLE: Accountant
DEPARTMENT: Finance
DIVISION: Accounting
SALARY: $55,383.00 Yr.

CLOSING: Until filled

Job Summary

Performs any range of daily accounting functions including reconciliation’s, verification of account balances, cash projections, investments, loan processing, budget monitoring, grant monitoring, preparation of reports and financial statements, analysis of accounts and reports, debt administration and auditing. Provides financial reports and data to all levels of the organization and other government agencies. Cross-trained in all functions in the Accounting Division. No direct supervisory responsibilities.

Essential Duties and Responsibilities

• Serves as the City’s primary resource for detailed fund-level accounting information, analysis, and assistance.


• Prepares and processes accounting transactions including cash receipts, cash disbursements, procurement card purchases, debt, payroll, accounts and notes receivable, investments, and journal entries.


• Balances and reconciles general ledger accounts, grant funding availability, fund balances, bank statements, travel reports, subsidiary accounts, reserve balances, escrow deposits, interfund transfers, and similar transactions and balances.


• Compiles, prepares, and distributes financial, budgetary, loan activity reports and expenditure analysis.


• Maintains loan processing system and reconciles accounts.


• Assists grant administrators from other departments with their grant compliance responsibilities.


• Prepares reimbursement requests and monitors grant revenues and expenditures for compliance requirements.


• Performs audits of petty cash, travel expenditures, procurement charges, and other activities.


• Conducts physical inventory of capital assets and maintains capital asset records and systems.


• Establishes, maintains, and updates accounting policies and procedures documentation.


• Trains and assists personnel from other departments in all areas of finance.


• Creates accounts and establishes account structure for General Ledger and Job Ledger.


• Reviews resolutions and ordinances for accuracy and account information.


• Prepares budget core services, position budgeting, current actual and future projections of revenue and expenditures broken down by divisions, departments, and funds.


• Collects information for Due Diligence involving new debt and rate studies.


• Participates in financial RFPs and the selection process of vendors.


• Communicates professionally with financial institutions, vendors, and customers.


• Prepares and provides year-end schedules and assists and answers auditor inquiries.


• Contributes to the Annual Comprehensive Financial Report transmittal letter, Management Discussion and Analysis, Footnotes and disclosures, RSI, Cash Flow and Tables.


• Analyzes and resolves discrepancies and performs corrective actions.


• Prepares and processes entries and schedules for Police Pension Fund.


• Performs all other related duties as assigned.

Required (Essential) Knowledge, Skills and Abilities

Knowledge of accounting practices and procedures. Knowledge of personal computers and Microsoft Office. Ability to analyze and evaluate various accounting records and reports. Must have good communication, technical, analytical, and general office skills. Ability to think and to work independently with minimal supervision. Ability to operate standard office equipment including a personal computer, fax, copier, and a 10-key with speed and accuracy. Ability to work in a cooperative and professional manner. Ability to make informed decisions regarding errors and interpretation of policy/procedures. One year of prior experience required. Experience in governmental accounting preferred. Working in excess of eight hours per day and/or 40 hours per week sometimes required.

Material and Equipment Directly Used

Use a variety of standard office equipment including personal computer, typewriter, calculator, telephone, fax, and other office equipment as required.

Working Environment/Physical Requirements

Work is performed in an office setting with a controlled environment. Work involves extensive sitting at a computer terminal, bending, reading, and stooping. Requires good finger dexterity and good hand/eye coordination. Seldom need to lift more than 10 to 20 pounds.

Education

Bachelor’s degree in accounting or related field required.

All applicants must pass a drug screening and criminal background check prior to employment.

Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.

City of St. Joseph | 1100 Frederick Avenue, St. Joseph, MO 64501 | (816)-271-5300