Accounting Supervisor - Accounts Payable (Water)

City of St. Louis

St. Louis (MO)

On-site

USD 65,000 - 90,000

Full time

13 days ago

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

The City of St. Louis is seeking an Accounting Supervisor for Accounts Payable (Water) to supervise AP staff, oversee invoice processing in Oracle, and ensure timely, accurate payments for the Water Division.

You will train staff, manage blanket purchase orders, and assist with budget transfers and financial audits, while ensuring compliance with city policies and procedures.

Qualifications

Bachelor’s degree in Accounting, Finance, or Business with at least 30 credit hours in Accounting; plus 2 years of professional accounting experience OR equivalent.
Qualifying experience must include Accounts Payable experience.

Responsibilities

Supervise three Account Technicians in reviewing, matching invoices with supporting documents and entering invoices into Oracle.
Process Accounts Payable transactions from Oracle into Finance Enterprise systems.
Create Blanket Purchase Orders (BPO) and monitor balances; prepare Requisition Change Notices (RCN).
Reconcile disbursements in Finance Enterprise and Oracle; prepare correcting journal entries as needed.
Assist the Accounting Manager and Fiscal Manager with budget transfer requests.
Train staff on the Water Division’s requisition system and purchasing policies.
Cross-train Finance staff as required.
Track and reconcile fixed assets and CIP transactions; prepare Asset Rollforward Schedule for audits.
Assist in annual physical inventory count and financial audits.

Skills

Data analysis

supervision

Office equipment

Verbal aptitude

Math aptitude

Analytical reasoning

Situational reasoning

Attention to detail

Education

Bachelor’s degree in accounting/finance with 30 accounting credits

Tools

Oracle

Finance ERP systems

Job description

Job Description - Accounting Supervisor - Accounts Payable (Water) (260000L9)

Job Description

Accounting Supervisor - Accounts Payable (Water) - (260000L9)

Description

Position Grade: 213M

Department: Water Division

Job Type: Full-Time (Permanent)

Examination Number: EX1757

Location: St. Louis, MO

Incumbents in this position are responsible for supervising and monitoring Accounts Payable functions for the City of St. Louis Water Division and planning, organizing, assigning and directing the work activities of subordinate staff.

Essential Functions and Responsibilities

Supervises three Account Technicians in reviewing, matching invoices with supporting documentation, and entering invoices into the Oracle system.
Processes Accounts Payable transactions from Oracle into Finance Enterprise systems.
Creates Blanket Purchase Orders (BPO) for contract items and services at the beginning of the fiscal year, monitors BPO balances all throughout the fiscal year and prepares Requisition Change Notice (RCN) to adjust or close balances.
Reconciles disbursements posted in Finance Enterprise and Oracle and prepares correcting journal entries as needed.
Assists the Accounting Manager and Fiscal Manager in reviewing and preparing budget fund transfer requests as needed.
Trains employees on the Water Division’s internally generated requisition system, including the City’s purchasing policies and procedures.
Trains and cross-trains the Finance staff as required.
Tracks and reconciles fixed assets and CIP transactions and prepares the Asset Rollforward Schedule for the financial audit.
Assists in the Pipeyard Storeroom’s annual full physical inventory count.
Assists the Fiscal Manager and Accounting Manager during the annual financial audit.

Knowledge, Skills and Abilities

Data Utilization: Requires the ability to perform mid-level data analysis including the ability to audit, deduce, assess, conclude and appraise. Requires discretion in determining and referencing such to established criteria to define consequences and develop alternatives.
Human Interaction: Requires the ability to provide first line supervision. Ability to persuade, convince, and train subordinates. Ability to advise and provide interpretation regarding the application of policies, procedures and standards to specific situations.
Equipment, Machinery, Tools and Materials Use: Requires the ability to operate a variety of office equipment such as computer terminal, typewriter, telephone, fax machine, calculator/adding machine, computer printer and photocopier.
Verbal Aptitude: Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as financial statements, billing statements, vouchers, invoices, budgets, budget reports, audit reports, accounting methods, computer software operating manuals, ordinances, chart of accounts, statutes, procedures, guidelines and non-routine correspondence.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; calculate decimals and percentage; perform mathematical operations involving basic algebra; develop and interpret descriptive statistical reports.
Functional Reasoning: Requires the ability to apply principles of influence systems such as supervision, leading, planning, coordinating and controlling. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable.
Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to disease and irate individuals poses a very limited risk of injury.
Physical Requirements: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five (5) to ten (10) pounds. Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Requires the ability to recognize and identify similarities or differences between characteristics of shapes to clearly distinguish objects and sounds to instruct subordinates and communicating with others. Ability to sustain prolonged visual concentration.

Qualifications

A Bachelor’s degree in Accounting, Finance, or a Business degree with a minimum of 30 credit hours in Accounting; plus two years of professional accounting experience. OR an equivalent combination of education, training and experience. Qualifying experience must include Accounts Payable experience.

Preferences

Supervising or leading/coordinating the work of others performing accounting functions.
Proficiency in Oracle and Finance Enterprise ERP systems.
Certification as a CPA (Certified Public Accountant).

Scoring Components and Their Weights

Experience and Training: 100%
May be Subject to:
Background Investigation: Pass/Fail
Medical Examination: Pass/Fail

Documentation of Academic Credentials must be Submitted Upon Request

To be eligible for veteran's preference points, the applicant must submit a copy of their DD 214 Certificate of Release or Discharge from Active Duty with the Employment Application or upon request. The Director of Personnel may, in their discretion, accept alternate documentation.

City Residence Preference Points

City residents who pass an examination for a position in the classified service and do not receive any other preference will receive a five (5) point preference on a scale of 100 points on the exam. An additional one (1) point shall be added to the passing score of City residents who receive any other preference on a scale of 100 points.

City residents must have resided in the City for at least one (1) year at the time of filing their application to be eligible for the preference points.