Accounting Specialist - Senior Accounting Specialist

Oklahoma-State-University; Stillwater (OK); On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Wellness programs

Job summary

Fire Protection Publications, an OSU unit in Stillwater, is hiring an Accounting Specialist/Senior Accounting Specialist to handle sales/use tax returns, state registrations, and AR/AP functions. You will work with tax software, reconcile deposits, and maintain documentation daily.

The role requires 2–3 years in accounting with strong organizational and communication skills across multiple states; a HS diploma is required. Regular business hours, full-time, with comprehensive benefits.

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Accounting Specialist: 2 years of experience in accounting/Bookkeeping.
• Senior Accounting Specialist: 3 years of experience in accounting/Bookkeeping.
• Post-secondary education may substitute for years of required experience.
• The ability to manage multiple projects and deadlines.
• Excellent oral and written communications skills.
• Highly organized
• Ability to set and maintain schedules
• Strategic thinking
• Detail oriented
• Action/solution oriented
• Productive/results-oriented
• Continuous learner

Responsibilities

• Process Sales and Use tax returns for all applicable states monthly or quarterly as required by the state.
• Register FPP in states as required for compliance of state tax laws.
• Manage the tax license by state for initial registration and ongoing renewals.
• Register and file in 48 states as of now.
• Reconcile collected taxes with tax accounting and financial accounting software.
• Maintain tax accounting software for FPP.
• Provide tax reports as requested and work with OSU tax compliance office as needed.
• Assist with other areas of the accounting office as needed for support and special projects.
• Obtain and maintain OK Corral Marshal designation.
• Obtain OSU Pcard and maintain accurate and timely records for full Pcard compliance.
• Process accounts receivable and collect delinquent accounts.
• Process payments received and ensure proper documentation.
• Process credit card payments for customers.
• Complete daily deposits and reconcile with xTuple and BlueFin daily.
• Review and release credit holds for processing orders.
• Set up and maintain business accounts.
• Fulfills request for copies of invoices vouchers and shipment tracers.
• Provide Sales and Customer Support follow up on accounts with available credit.
• Refunds and account adjustments (write-offs transfers and credit memos) to customer accounts.
• Ensure proper documentation of accounts.
• Maintain and organize detailed records for accounts.
• Develop and maintain reports on customer billing accounts including delinquent accounts.
• Provide strong customer service for clients, invoices, statements and credit memos.
• All other duties as assigned.

Skills

Time management

Communication

Organized

Scheduling

Strategic thinking

Detail oriented

Problem solving

Productivity

Continuous learner

Education

High School Diploma or GED

Tools

xtuple

BlueFin

Job description

Campus

OSU-Stillwater

Contact Name & Email

Julie Edmondson, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm. 1 hour lunch break.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$16.00 - $25.00

Hourly

About this Position

Fire Protection Publications is a mission-driven, values-based organization dedicated to the production of high-quality educational content for the international community of firefighters and first responders. The person in this role will be responsible for duties pertaining to Accounts Payable (specifically with sales and tax compliance) & Accounts Receivable for Fire Protection Publications.

Major Responsibilities

As an Accounting Specialist - Sr. Accounting Specialist, you will:

• Process Sales and Use tax returns for all applicable states. These returns are required monthly or quarterly as required by the state.
• Register FPP in states as required for compliance of state tax laws.
• Manage the tax license by state for initial registration and ongoing renewals as needed.
• FPP will be required to register and file in 48 states at this time.
• Reconcile collected taxes with tax accounting and financial accounting software.
• Maintain tax accounting software for FPP.
• Provide tax reports as requested and work with the OSU tax compliance office as needed.
• Assist with other areas of the accounting office as needed for support and special projects.
• Obtain and maintain OK Corral Marshal designation
• Obtain OSU Pcard and maintain accurate and timely records for full Pcard compliance.
• Complete all functions of accounts receivable and be responsible for collection of delinquent accounts.
• Process payments received and ensure proper documentation is maintained on accounts.
• Process credit card payments for customers.
• Complete daily deposits and reconcile with xTulple and BlueFin daily.
• Review and release credit holds for processing orders.
• Set up and maintain business accounts.
• Fulfills request for copies of invoices vouchers and shipment tracers.
• Provide Sales and Customer Support follow up on accounts with available credit.
• Refunds and Account adjustments process adjustments (write-offs transfers and credit memos) to customer accounts.
• Ensure proper documentation of accounts.
• Must be able to maintain and organize detailed records for accounts.
• Ability to develop and maintain reports on customer billing accounts including delinquent accounts.
• Provide strong customer service for clients, providing invoices, statements and credit memo.
• All other duties as assigned.

Position Details

• Full-time position
• Compensation for this position will be based on the work experience, skills and abilities the selected candidate brings to the position.
• Comprehensive benefits packages including health, retirement, wellness programs, and more. Learn more: OSU Employee Benefits

Together, we work hard to bring our organizational values to life. If you have a knack for service, quality, integrity, and collaboration, please don’t hesitate to apply. View our Mission and Values here.

For Additional information on this position, please see our job listings at: ifsta.org

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

Accounting Specialist: 2 years of experience in accounting/Bookkeeping.

Senior Accounting Specialist: 3 years of experience in accounting/Bookkeeping.

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

• The ability to manage multiple projects and deadlines.
• Excellent oral and written communications skills.
• Highly organized
• Ability to set and maintain schedules
• Strategic thinking
• Detail oriented
• Action/solution oriented
• Productive/results-oriented
• Continuous learner

Preferred Qualifications

• Five years of experience with word processing, spreadsheet software and various accounting software packages.
• Two years' experience with OSU accounting functions and tax compliance for businesses.