Accounting Specialist - Senior Accounting Specialist 639611

Oklahoma State University; Stillwater (OK); On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Health benefits

Wellness programs

Job summary

Fire Protection Publications in Stillwater, OK is seeking an Accounts Payable professional to manage purchasing activities, maintain records, and ensure compliance with OSU policies. The role involves P-Card use, data entry, and liaison with facilities management.

The position emphasizes accuracy, organization, and timely processing of invoices and reports, with a structured full-time schedule and comprehensive benefits.

Qualifications

• High School/GED required with start date
• 2 years of accounting/bookkeeping experience
• Proficiency in Microsoft Excel and accounting software for senior role
• Experience with OSU accounting functions is preferred

Responsibilities

• Review purchase requests for authority, completeness, and policy compliance
• Procure materials/services with P-Card within limits
• Prepare purchase requisitions beyond authorized limits
• Order and stock office supplies for FPP
• Data entry of P-Card reports, travel expenses, and invoices
• Reconcile Banner and xTuple reports
• Provide purchasing services within delegated authority
• Coordinate with OSU purchasing to resolve questions
• Serve as primary contact for OSU Facilities Management and ABM
• Cross-train with other accounting areas

Skills

Highly organized

Ability to set and maintain schedules

Excellent writing skills

Excellent communication skills

Strategic thinking

Attention to details

Planner

Time management

Action/solution-oriented

Productive/results-oriented

Continuous learner

Education

High School/GED

Bachelor's - Business, Accounting or related field

Tools

Microsoft Excel

Accounting software

Job description

Campus

OSU-Stillwater

Contact Name & Email

Julie Edmondson, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm. 1 hour lunch break.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$16.00 - $25.00

Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About This Position

Fire Protection Publications is a mission-driven, values-based organization dedicated to the production of high-quality educational content for the international community of firefighters and first responders. This person in this role will be responsible for duties pertaining to Accounts Payable for Fire Protection Publications.

Major Responsibilities

• Review all purchase requests for appropriate authority, completeness, and compliance with policy and budget information.
• Procure materials and/or services on own authority that are within dollar limits and policy, utilizing the Purchasing Card (P-Card) as appropriate.
• Prepare and submit purchase requisitions to OSU for purchases that are beyond authorized limits and/or are required by policy.
• Order and stock office supplies for FPP supply room and FPP Conference rooms.
• Seek assistance from FPP management and/or OSU purchasing to resolve any issues that may hinder timely purchasing and/or payments to vendors.
• Data entry of FPP P-Card reports, travel expenses, and campus vendor invoices into FPP software.
• Assist in reconciling the Banner and xTuple reports.
• Provide purchasing services for FPP and related organizations within the authority levels and scope delegated by OSU and approved by FPP.
• If necessary, attend Purchasing Card training to acquire a P-Card.
• Utilize the P-Card for authorized credit card purchases of materials and services for FPP.
• Prepare monthly P-Card transaction reports with receipts for all P-Card purchases.
• Attend OSU purchasing seminars and workshops to stay current with OSU policies and procedures.
• Coordinate with OSU purchasing to resolve any questions on procedures or application of policy.
• Provide guidance to the employees of FPP and related organizations on purchasing policies.
• Immediately report any violations of purchasing policies to the FPP Director.
• Match receiving documents to purchase requisitions for resale inventory purchases to ensure proper receipt of inventory and record receipts to stock into the FPP software system.
• Maintain inventory furniture and equipment records to track and tag equipment.
• Tag new equipment with OSU equipment tags and maintain a database to track movable equipment.
• Prepare and process appropriate documents to remove equipment from inventory or transfer equipment between operating departments.
• Conduct bi-annual physical inventory to confirm the accuracy of the perpetual records.
• Establish document files for requisitions and P-Card purchases.
• Coordinate with Sr. Accounting Specialist to maintain files and process appropriate paperwork to increase blanket purchase requisitions when necessary.
• Serve as the FPP primary point of contact for OSU Facilities Management and ABM. This includes, but is not limited to submitting work orders, following up with staff that the task is complete, and ensuring expenses are reconciled.
• Cross-train with and assist in other accounting areas as needed.
• Other tasks as assigned

Position Details

• Full-time position
• Compensation for this position will be based on the work experience, skills and abilities the selected candidate brings to the position.
• Comprehensive benefits packages including health, retirement, wellness programs, and more. Learn more: OSU Employee Benefits

Together, we work hard to bring our organizational values to life.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

Accounting Specialist

• 2 years of experience in accounting/bookkeeping.

Accounting Specialist Senior

• 3 years of experience in accounting/bookkeeping. Years of experience to include Microsoft Excel and accounting software.

Skills, Proficiencies, And/or Knowledge

Post-secondary education may substitute for years of required experience.

• Highly organized
• Ability to set and maintain schedules
• Excellent writing skills
• Excellent communication skills
• Strategic thinking
• Attention to details
• Planner
• Time management
• Action/solution-oriented
• Productive/results-oriented
• Continuous learner

Preferred Qualifications

• Bachelor's - Business, Accounting or related field
• Five years' experience with Microsoft Office and various accounting software packages.
• Two years' experience with OSU accounting functions.