Accounting Specialist - Accounts Payable LW7929

Stetson University; Florida; On-site; USD 40,000 - 55,000; Full time

Job summary

Stetson University is seeking an Accounting Specialist to support the finance department with processing invoices, maintaining vendor records, and ensuring timely payments. The role requires strong attention to detail and the ability to work with ERP systems in a university setting.

The position is hybrid, with flexibility for after-hours work and potential travel. Ideal candidates have 0–2 years of accounting or office experience and a high school diploma, with an associate degree preferred.

Qualifications

• Requires high school diploma; an associate degree preferred.
• 0–2 years accounting or office experience.
• Commitment to inclusive excellence and collaboration in a university setting.
• Experience in higher education or non-profit setting is ideal.

Responsibilities

• Process invoices, check requests, and reimbursements.
• Verify coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receipts.
• Maintain vendor files and assist with vendor onboarding.
• Respond to basic vendor inquiries.
• Help resolve invoice discrepancies.
• Assist with digital document management (scanning, indexing).
• Support month-end tasks such as invoice accruals.
• Reconcile basic financial data.
• Perform other accounting duties and special projects as assigned by direct supervisor.

Skills

Attention to detail

Customer service mindset

Repetitive task handling

Clear vendor communication

Basic Excel

ERP software

Equity and inclusion

Education

High school diploma

Associate’s degree preferred

Tools

Ellucian Banner

Argos

Accounting software

Job description

Position Summary

The Accounting Specialist supports the finance department by processing invoices, maintaining vendor records, and ensuring timely and accurate payments.

Essential Job Functions and Responsibilities

• Process invoices, check requests, and reimbursements
• Verify coding, approvals, and supporting documentation
• Match invoices to purchase orders and receipts
• Maintain vendor files and assist with vendor onboarding
• Respond to basic vendor inquiries
• Help resolve invoice discrepancies
• Assist with digital document management (scanning, indexing)
• Support month-end tasks such as invoice accruals
• Reconcile basic financial data
• Perform other accounting duties and special projects as assigned by direct supervisor

Required Knowledge, Skills, and Abilities

• Strong attention to detail
• Customer service mind‑set
• Ability to work with repetitive tasks accurately
• Clear communication with vendors and campus departments
• Basic Excel skills (sorting, filtering, formulas, etc.)
• Familiarity with ERP or accounting software
• Demonstrated commitment to equity and inclusion through both the completion of job duties and with interaction with others
• Support the University’s Mission and Values in their role.

Required Qualifications

• Education: High school diploma required; Associate’s degree preferred
• 0 – 2 years of accounting, bookkeeping, or office experience
• Desire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place.

Ideal Candidate Qualifications

• Accounting experience in higher education or non‑profit setting
• Ellucian Banner/Argos experience preferred
• Experience supporting external audits and preparing year-end 1099 reporting
• Experience in high‑volume transaction environment

Work Environment

Hybrid work location available, at the discretion of the supervisor. Flexibility to work outside of regular office hours, and some travel may be required

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally‑mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.