Accounting Specialist - Accounts Payable (CL6863)

Stetson University; DeLand (FL); Hybrid; USD 42,000 - 55,000; Full time

Job summary

Stetson University is seeking an Accounting Specialist to process invoices, maintain vendor records, and ensure timely payments. The role involves verifying coding, approvals, and supporting docs, matching invoices to POs, and assisting with onboarding.

The position requires basic Excel skills, ERP familiarity, and a service-oriented mindset to support campus departments and external partners.

Qualifications

• Experience processing invoices, approvals, and reimbursements.
• Familiarity with ERP or accounting software and vendor onboarding.
• Attention to detail and ability to work with repetitive tasks.

Responsibilities

• Process invoices, check requests, and reimbursements.
• Verify coding, approvals, and supporting documents.
• Match invoices to POs and receipts.
• Maintain vendor files and onboarding support.
• Respond to basic vendor inquiries.
• Resolve invoice discrepancies and assist with document management.
• Support month-end tasks including invoice accruals.
• Reconcile basic financial data and perform other accounting duties.

Skills

Attention to detail

Customer service mindset

Repetitive tasks

Clear communication with vendors and校园

Basic Excel

ERP / accounting software

Equity and inclusion

University mission alignment

Education

High school diploma

Associate’s degree preferred

Tools

Ellucian Banner

Argos

Job description

Position Summary:

The Accounting Specialist supports the finance department by processing invoices, maintaining vendor records, and ensuring timely and accurate payments.

Essential Job Functions and Responsibilities:

• Process invoices, check requests, and reimbursements.
• Verifying coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receipts.
• Maintain vendor files and assist with vendor onboarding.
• Respond to basic vendor inquiries.
• Help resolve invoice discrepancies.
• Assist with digital document management (scanning, indexing).
• Support month-end tasks such as invoice accruals.
• Reconcile basic financial data.Perform other accounting duties and special projects as assigned by direct supervisor.

Required Knowledge, Skills, and Abilities:

• Strong attention to detail.
• Customer service mind-set.
• Ability to work with repetitive tasks accurately.
• Clear communication with vendors and campus departments.
• Basic Excel skills (sorting, filtering, formulas, etc.).
• Familiarity with ERP or accounting software.
• Demonstrated commitment to equity and inclusion through both the completion of job duties and with interaction with others.
• Support the University’s Mission and Values in their work.

Required Qualifications:

• Education: High school diploma required; Associate’s degree preferred.
• 0 – 2 years of accounting, bookkeeping, or office experience.
• Desire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place.

Ideal Candidate Qualifications:

• Accounting experience in higher education or non-profit setting.
• Ellucian Banner/Argos experience preferred.
• Experience supporting external audits and preparing year-end 1099 reporting.
• Experience in high-volume transaction environment.

Work Environment:

Hybrid work location available, at the discretion of the supervisor. Flexibility to work outside of regular office hours, and some travel may be required.

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.