Accounting Specialist/Accounting Assistant - Accounts Payable

Colby Community College; Colby (KS); On-site; USD 28,929 - 30,996; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Tuition assistance

Vision insurance

Job summary

Colby Community College is looking for a full-time Accounting Specialist or Accounting Assistant for the accounts payable department. The selected candidate will assist in daily operations, review invoices, and ensure compliance with financial policies.

Applicants need an Associate's Degree or equivalent experience for the Specialist role or a High School Diploma with finance exposure for the Assistant role. Benefits include health coverage and tuition assistance.

Qualifications

• Experience working in accounts payable and processing invoices, purchase orders, and expense reports.
• Experience with W-9s and 1099s.
• Ability to maintain vendor records and compliance documentation.

Responsibilities

• Manage and process accounts payable transactions ensuring timely and accurate payments.
• Review invoices, purchase orders, and expense reports for accuracy.
• Maintain accurate documentation for audits.

Skills

Accounts payable experience

Invoice processing

Financial compliance

Analytical skills

Attention to detail

Education

Associate's Degree or two years related experience

Bachelor's Degree preferred

High School Diploma or GED for Accounting Assistant

Job description

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Tuition assistance
• Vision insurance

The selected candidate will also be eligible to participate in the College’s health, dental, and vision plan, as well as the State of Kansas KPERS retirement system. This position is also eligible for relocation/moving expenses up to $2,000.

Job Summary

Colby Community College (CCC) invites applications for a full-time Accounting Specialist – Accounts Payable or an Accounting Assistant – Accounts Payable to assist the daily operations of the College’s accounts payable function.

The College has one vacancy and will fill the position either at the Accounting Specialist or the Accounting Assistant level based on the qualifications, education, and experience of the selected candidate.

Salary Range

Accounting Specialist: $21.00 – $22.50 per hour.

Accounting Assistant: $19.00 – $20.50 per hour.

Qualifications – Accounting Specialist

• Associate’s Degree or two years of directly related experience is required.
• Bachelor’s Degree preferred.
• Experience working in accounts payable and processing invoices, purchase orders, and expense reports and working with W‑9s and 1099s.

Qualifications – Accounting Assistant

• High School Diploma or GED.
• Associate’s Degree preferred.
• At least 6 months of experience in finance/accounting is preferred.

Essential Duties – Accounting Specialist

• Manage and process all accounts payable transactions, ensuring timely and accurate payments to vendors, contractors, and service providers.
• Review invoices, purchase orders, and expense reports for accuracy, proper coding, and approval authorization.
• Maintain vendor records and ensure compliance with W‑9, 1099, and other regulatory documentation requirements.
• Ensure compliance with College financial policies, internal controls, and applicable state and federal regulations.
• Maintain accurate documentation for audits and assist auditors during annual reviews.
• Prepare and process year‑end closing entries and tasks related to accounts payable.
• Monitor spending trends and identify opportunities to improve efficiency and cost control.
• Support training for faculty and staff on expense reporting and procurement procedures.

Essential Duties – Accounting Assistant

• Assist in tracking of all fixed assets activity.
• Review and process all accounts payable transactions, ensuring timely and accurate payments.
• Review invoices, purchase orders, and expense reports for accuracy, proper coding and approval authorization.
• Review accounts payable transactions and resolve discrepancies promptly and elevate more complex issues.
• Review aging reports and manage payment schedules.
• Assist in implementing and maintaining electronic payment and record‑keeping systems.
• Collaborate with auditors, vendors, and other external parties to resolve payment or compliance issues.

Equal Employment Opportunity

Colby Community College provides equality of opportunity to its applicants for admission, enrolled students, graduates, and employees. The College does not discriminate with respect to hiring, continuation of employment, promotion, tenure, other employment practices, application for admission or career services and placement on the basis of race, color, gender, age, disability, national origin or ancestry, sexual orientation or religion.

For inquiries regarding the nondiscrimination policies: Human Resources Office, 1255 South Range Ave., Colby, KS 67701. [phone]. hr(at)colbycc.edu

Candidates identifying as a qualified person with a disability under the Americans with Disabilities Act and would like to request accommodations should contact Human Resources.

The successful candidate for this position will be subject to a pre‑employment background check.

Visa sponsorship is not available for this position. The candidate must be authorized to work in the United States.